Preconstruction Manager

About the role

Assist the Marketing, Estimating, and Design Managers in preparing lump-sum design/build and hard bids for clients. The Pre-Construction Manager will set up and maintain preconstruction project records, organize internal and external resources, create estimation/bid schedules, coordinate between departments, develop bid/estimation winning strategies, analyze assigned projects, and organize and review proposals. Additionally, assist the project team during the purchasing of subcontractors for awarded projects.

Responsibilities

• Set up the estimate, estimate binder/digital file, invited subcontractors list, and solicitation invitation for preconstruction pursuits.
• Identify and solicit the “right” subcontractors for various preconstruction pursuits and ensure adequate subcontractor coverage in each scope of work.
• Ensure estimators communicate persistently with subcontractors regarding involvement/interest in preconstruction pursuits and diligently follow up to review project scope and pricing prior to bid day.
• Review request for proposal/quote documents and assess resources and actions required to complete estimate and proposal.
• Assess potential risks and recommend how to counter.
• Review design documents and identify scope items with cost implications.
• Lead estimation and design teams for the estimates and proposals.
• Analyze scope and identify opportunities for Value Engineering, Cost Reduction (VECD), and winning strategy.
• Review estimates for all disciplines.
• Review and finalize proposal documents.
• Create preliminary project schedule including identifying critical path based on design durations, permit durations, procurement durations, and construction activities durations.
• Actively review scope and quantity information with subcontractors in advance of bid day.
• Identify and resolve design conflicts and missing information by preparing, tracking, submitting, and distributing preconstruction Requests for Information (RFIs).
• Coordinate with other team members to ensure that “fringe” scopes of work are identified and properly included in estimates.
• Review design iterations, addenda, updates, etc., and identify changes in scope that may result in cost changes. Update internal documents to reflect the changes and adequately communicate said changes to subcontractors to ensure inclusion in subcontractor’s pricing. Ensure subcontractors receive updated design documents.
• Spearhead post-submittal preconstruction efforts including organizing final estimate notebook, maintaining pursuit documents/plans, and notifying subcontractors of pursuit outcome.
• Help identify and prequalify new subcontractors.
• Assist with the creation of preliminary preconstruction pursuit schedules.
• Assist with purchasing and issuance of subcontracts and purchase orders.
• Assist with conceptual estimating of preliminary preconstruction pursuits.
• Assist marketing & business development with the creation and submission of project proposals.

Qualifications

• 15 plus years of combined field and management experience preferred.
• Proficiency in the following systems, with the capability to train other employees:
  • Microsoft 365
  • Estimate set-up and organization
  • Preconstruction standards & procedures
  • Subcontractor database organization and updating
  • Project solicitation creation, issuance, maintenance, and updating
  • Estimate review and comprehension
  • General knowledge of building practices, systems, and assemblies
  • Microsoft Project
  • Microsoft Office Suite

Education Requirements

B.S. in Construction Management or related engineering discipline preferred.