Preconstruction Estimating Department Administrator

About the role

Are you an organized construction professional with strong attention to detail and an interest in preconstruction, estimating and business development, looking to join an established commercial construction business? Do you want to work closely onsite with an experienced Preconstruction team, supporting the procurement and organisation of project information, bids and proposals while developing your understanding of commercial construction estimating?

This established commercial construction specialist is looking for a Preconstruction Estimating Department Administrator to support its estimating and preconstruction function and offers a dynamic opportunity to work across estimating, bid coordination, client relationships, subcontractor and vendor engagement, marketing and business development.

The ideal candidate will be highly organised, comfortable working with plans, specifications, drawings and detailed project information and happy to work onsite with the team in producing accurate and professional bids and proposals, maintaining strong document control and helping ensure the preconstruction process runs efficiently from initial opportunity through to handoff.

This is an excellent opportunity for someone who wants to develop a long-term career within commercial construction in an organization that operates more as a family-owned business and gain broad exposure to the preconstruction and estimating process.

Responsibilities

• Support the Preconstruction team with information procurement, document control, bid coordination and the preparation of accurate proposals, estimates and presentations.
• Coordinate plans, specifications, addenda, scopes, takeoffs, subcontractor and vendor quotations, ensuring bid information is complete, organised and submitted accurately.
• Assist with subcontractor and vendor procurement, pre-qualification and database management, while supporting competitive bidding, budgeting, forecasting and project risk analysis.
• Support client and business development activity by maintaining relationships, identifying new opportunities and coordinating marketing, lead generation, bid bonds and insurance requirements.

Requirements

• A highly organised and detail-focused professional with a minimum 2-year degree in Building Construction Technology, Construction Management, Civil Engineering, Architecture or a related discipline.

Qualifications

• Confident reading and understanding commercial construction plans and specifications, with strong mathematical ability and experience producing accurate, thorough quantity takeoffs and managing detailed project information.

Skills

• Strong Microsoft Word and Excel skills are essential, alongside digital takeoff experience and working knowledge of Microsoft Project; experience with estimating software such as STACK is advantageous.
• A professional, self-motivated team player with excellent written, verbal and digital communication skills, able to prioritise workload, meet deadlines, work with minimal supervision and build positive relationships with clients, subcontractors and vendors.

Benefits

Benefits and relocation support are offered.

Pay

$50,000 - $70,000 salary bracket.

Schedule

On-site position with occasional client visits.