Pre-Employment Specialist

Duties & Responsibilities

• Partner closely with Technical Recruiting to initiate background checks (BG), drug tests (DT), motor vehicle reports (MVR), and any additional required pre-employment screenings prior to technician deployment.
• Process onboarding documentation within our ATS, HRIS, and third-party platforms, including new hire paperwork, Form I-9 completion, and ITAR pre-certification, ensuring accuracy and compliance.
• Monitor and maintain all active pre-employment processes, including BG/DT/MVR results, onboarding documentation, and Form I-9 completion throughout the workday to ensure timely progress toward deployment.
• Support rapid deployment timelines by prioritizing urgent screenings and onboarding requirements.
• Communicate effectively with technicians throughout the pre-employment process via phone, text, and email, providing guidance, troubleshooting issues, and addressing delays or time-sensitive concerns.
• Collaborate with internal teams and external vendors to resolve pre-employment issues quickly and efficiently while maintaining a high level of customer service.
• Perform additional duties and responsibilities as assigned.

Minimum Required Skills & Experience

• 1–2+ years of experience in pre-employment, onboarding, recruiting coordination, HR administration, or a related field preferred.
• General understanding of HR policies, procedures, and employment-related documentation.
• Able to handle sensitive and confidential information with integrity, professionalism, and discretion.
• Excellent verbal and written communication skills, with the ability to communicate effectively with internal teams and technicians.
• Strong problem-solving and troubleshooting skills.
• Exceptional attention to detail and strong organizational skills.
• Able to manage multiple priorities in a high-volume, fast-paced environment while meeting deadlines.
• Strong sense of urgency and ability to adapt to changing business needs.
• Proficient in Microsoft Office Suite or related software.
• Experience with or ability to quickly learn ATS, HRIS, and third-party vendor platforms, including Paylocity, UKG, and Bullhorn.

Benefits

Best in Class: Medical, Dental, Vision, Disability and Life Insurance coverage offered
Paid holidays, Vacation, & Birthday PTO
Company sponsored personal wellness plan
Home office equipment provided

Equal Opportunity Employer

FlexTrades is an equal opportunity/affirmative action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, including individuals with disabilities and veterans.