Pre-Award Grants & Contracts Specialist II

Assists in preparing and submitting small grant and contract proposals. Drafts and negotiates contractual arrangements and procurement proposals, conducts cost analyses, processes invoices, arbitrates claims and complaints, and performs all collections activities. Monitors grants and contractual arrangements and prepares routine financial documentation. Assists with policy and procedural interpretation and with the preparation of pre-award applications and reports to grant agencies. Med-Medicine Prepare, review, and submit sponsored project proposals in accordance with sponsor and institutional guidelinesCoordinate and process progress reports, just-in-time (JIT) requests, and award activationsEnsure compliance with federal, state, and local regulations, as well as institutional policies and proceduresServe as a resource to faculty and research staff on pre-award processes, requirements, and timelinesReview proposal components for accuracy, completeness, and adherence to sponsor guidelinesTrack deadlines and manage multiple submissions to ensure timely completionCommunicate effectively with investigators, administrative staff, and central offices to facilitate submissionsAssist with interpreting sponsor requirements, including NIH and other funding agenciesMaintain organized records and documentation related to proposal Essential Functions The Grants & Contracts Specialist II (Pre-Award) provides guidance to faculty and staff in the review, preparation, and processing of sponsored project proposals, progress reports, Just-in-Time requests, and award activations. Additional responsibilities may include ensuring compliance with Federal, State, and local administrative requirements related to pre-award and sponsored project activities, as well as adherence to Department of Medicine Research Administration (DOMRA) policies and procedures. The ideal candidate will have prior experience with proposal submissions, progress reports, and Just-in-Time requests for NIH and other external sponsors. Physical Effort Little physical effort required. Duties are primarily sedentary. Must be able to sit for prolonged periods of time. The University of Pittsburgh is an equal opportunity employer / disability / veteran. Assignment Category Full-time regular Job Classification Staff.Grants & Contracts Specialist II (Pre-Award) Job Family Research Job Sub-Family Grants & Contracts Campus Pittsburgh Minimum Education Level Required Bachelor's Degree Minimum Years Of Experience Required 1 Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Additional Details About Required Licensure/Certification none requested Work Schedule Monday - Friday, 8:30 am - 5:00 pm Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department. Hiring Range TBD Based Upon Qualifications Relocation Offered No Visa Sponsorship Provided No Background Check For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances Not Applicable Required Documents Resume, Cover Letter Optional Documents Not Applicable