Pre-Award Grant Specialist - College of Medicine (COM) - 007103

Essential Functions

• Develops and reviews budgets and other administrative documents, prepares and reviews application packages, and collects appropriate institutional approvals prior to submission.
• Facilitates all aspects of proposal preparation and submission process to ensure proposals meet federal, sponsor, and university guidelines.
• Provides guidance regarding sponsor, federal, and University policies and procedures governing sponsored programs.
• Maintains accurate proposal records and data to support institutional reporting, compliance, and audit requirements.
• Maintains a portfolio of active proposals.
• Maintains collaborative working relationships with investigators and departmental administrators throughout the proposal development process.
• Collaborates with subrecipients, consultants, vendors, and collaborating institutions to obtain required documentation and institutional approvals.
• Reviews funding opportunity announcements and sponsor guidelines to identify administrative requirements, compliance considerations, and submission risks.
• Reviews proposal documents for compliance with sponsor, federal, state, institutional, and College of Medicine requirements and identifies issues requiring resolution prior to submission.
• Develops, reviews, and validates proposal budgets, budget justifications, cost-sharing commitments, and subrecipient documentation to ensure accuracy, allowability, and compliance with sponsor and institutional requirements.
• Maintains complete and accurate proposal documentation within Cayuse and other electronic research administration systems.
• Maintains current knowledge of sponsor regulations, federal guidance, institutional policies, and electronic proposal submission systems including Cayuse, Grants.gov, eRA Commons, Research.gov, SciENcv, and sponsor-specific portals.
• Works with team members and Pre-Award Grant Manager to facilitate proposal submissions.
• Manages post award actions of sponsored projects for assigned departments, including modifications, no-cost extensions, re-budgets, PI changes, allowability questions, and other post-award related actions.
• Prepares modification requests, no-cost extension requests, PI changes, and any other communications to sponsors in a timely and professional manner and following University and College of Medicine procedures.
• Disseminates award documents from central administration and acquires documents such as revised budgets, revised scope of work, and protocol approval to set up award with Contract and Grant Accounting.
• Processes prior approval and non-prior approval requests to funding agencies and central administration.
• Affords post award actions for financial review and maintenance to the Post-Award Grant Specialist.
• Affords assistance with other post-award related actions as needed.
• Complies with all University and College of Medicine pre-award procedures.
• Ensures that College of Medicine approvals are obtained and routes proposals to central Sponsored Programs Administration for final review and submission.
• Utilizes electronic research administration systems such as Cayuse and PIVOT as well as sponsor systems as needed.
• Maintains knowledge of all University and College of Medicine polices and procedures and/or where to locate them.
• Implements policies and procedures in daily activities and communications.
• Inputs all required data into Cayuse accurately and in a timely manner to ensure compliance with university requirements.
• Maintains communication with sponsors and faculty to ensure timely compliance with all requests related to sponsored project activities.
• Responds promptly and professionally to questions and requests from Department staff, university faculty, or administrators regarding proposal and post award actions.
• Facilitates communication with sponsors to resolve issues in a timely manner for pre and post-award questions.

Qualifications

• Bachelor’s degree from an accredited institution as approved and accepted by the University of South Alabama and two years of related professional experience.
• An equivalent combination of education and experience may be considered.
• Certified Research Administrator certification from the Research Administrators Certification Council is preferred.