Practice Assistant - General Liability Group

About the role

The Practice Assistant supports Klinedinst’s General Liability Practice Group. The role involves providing administrative and legal support to attorneys, managing client and matter files, and assisting with various client service and operational initiatives.

Responsibilities

• Assisting with the preparation of materials, forms, budgets, reports, and charts required by major clients, including insurance carriers and regulatory agencies
• Providing administrative support to attorneys, including calendar management, scheduling meetings, and coordinating calls
• Maintaining attorney calendars, deadlines, and reminders to support timely completion of client and court-related obligations
• Opening, maintaining, and closing client and matter files in accordance with firm procedures
• Preparing, editing, formatting, and organizing legal documents using firm templates and style guidelines
• Managing electronic and physical files to ensure documents are accurately maintained and accessible
• Assisting with electronic filings in state and federal courts, administrative agencies, and arbitration forums as needed
• Tracking hearings, deadlines, and key dates while supporting attorney docketing requirements
• Serving as a professional point of contact for clients, courts, experts, and opposing counsel
• Handling incoming communications with professionalism, discretion, and responsiveness
• Cooking logistics for meetings, depositions, mediations, hearings, and trials
• Aiding in time entry, billing review, and expense reimbursement submissions through Aderant
• Supporting client intake, conflict checks, engagement letters, case approvals, and matter openings
• Assisting with case intake review, discovery management, and file summaries
• Creating and maintaining internal tracking systems and reports for major clients
• Supporting onboarding and file organization efforts for attorneys joining the practice group
• Collaborating with attorneys and various firm departments to support client service and operational initiatives
• Aiding in special projects and administrative initiatives as assigned

Requirements

• At least 3 to 5 years of related experience, an Associate’s degree or equivalent, or a combination of education and experience
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Professionalism and discretion when interacting with clients, attorneys, courts, and colleagues
• Self-starting, proactive attitude with strong problem-solving abilities
• Dedication to excellence in client service and legal support
• Ability to work independently while contributing effectively to a collaborative team environment
• Proficiency with legal technology, document management systems, and Microsoft Office applications

Qualifications

• Proficiency with legal technology, document management systems, and Microsoft Office applications
• Experience with electronic filings in state and federal courts, administrative agencies, and arbitration forums
• Experience with time entry, billing review, and expense reimbursement submissions through Aderant
• Experience with creating and maintaining internal tracking systems and reports for major clients
• Experience with supporting onboarding and file organization efforts for attorneys joining the practice group
• Experience with collaborating with attorneys and various firm departments to support client service and operational initiatives
• Experience with aiding in special projects and administrative initiatives as assigned

Skills

• Strong organizational skills
• Exceptional attention to detail
• Ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Professionalism and discretion
• Self-starting, proactive attitude
• Problem-solving abilities
• Client service and legal support
• Legal technology, document management systems, and Microsoft Office applications
• Electronic filings in state and federal courts, administrative agencies, and arbitration forums
• Time entry, billing review, and expense reimbursement submissions through Aderant
• Internal tracking systems and reports for major clients
• Onboarding and file organization efforts for attorneys joining the practice group
• Collaboration with attorneys and various firm departments
• Aiding in special projects and administrative initiatives

Benefits

• Competitive salary and benefits
• Pay range: $33.65 - $38.64 hourly (depends on experience)
• A supportive, team-based law firm environment with excellent attorneys and professional staff
• Opportunities to grow personally and professionally
• Meaningful responsibility and direct involvement in client matters
• Exposure to a robust general liability practice
• Open, honest, and transparent communication throughout the firm
• Merit-based opportunities for advancement and professional development
• A collaborative culture that values teamwork, initiative, and continuous improvement

Pay

$33.65 - $38.64 hourly (depends on experience)

Schedule

Full Time