Practice Assistant

Duties and Accountabilities

• Plan and coordinate attorneys’ schedule, appointments, conferences, and meetings.
• Manage and coordinate extensive and complex domestic/international travel arrangements.
• Create business itineraries and business-trip documentation packs.
• Submit expense reports.
• Create and prepare shell pleadings and discovery documents.
• Answer, screen, and place calls professionally.
• Accurately record phone messages and promptly inform attorneys.
• Keep legal staff apprised of the status of work and any problems encountered with systems or programs.
• Monitor, review, and organize incoming correspondence according to priority.
• Draft, proofread for accuracy, and release time sheets.
• Maintain accurate client and matter lists.
• Complete conflict search reports and opening entries.
• Aid in client development, marketing initiatives, and proposals.
• Aid in client billing.
• Draft and edit routine letters, memos, and reports.
• Create and maintain files.
• Meet and greet clients with courtesy and tact.
• Assist with overflow work and practice-specific responsibilities.
• Keep Desk Reference information up to date and easily accessible for use by other Practice Assistants.

Qualifications

• At least five (5) years of law firm experience, preferably in commercial litigation case work.
• Extensive knowledge of Superior and District Court procedures and filings, as well as familiarity with Appellate Court rules and processes.
• Knowledge of arbitration procedures and experience preparing, managing, and filing arbitration documents and submissions.
• Excellent understanding of discovery, motions, subpoenas, summons, and complaints, and any court document that must be responded to in a timely manner.
• Significant understanding of court deadlines, calendaring, and docketing procedures.
• Ability to quickly locate court rules and forms on the Internet.
• Significant understanding of court deadlines, calendaring, and docketing procedures.
• Must be flexible with work hours based on needs of the Firm and must arrive to work on time.
• Highly adept at managing multiple tasks and prioritizing responsibilities in a fast-paced, deadline-driven setting.
• Skilled at interpreting, understanding, and following detailed instructions with accuracy and efficiency.
• Strong written and verbal communication skills, with a keen eye for detail and clarity.
• Exceptionally organized and thorough, with a consistent commitment to follow-through and high-quality work.
• Demonstrates a proactive, positive attitude and a self-motivated approach to responsibilities.
• Able to work independently with minimal supervision, while also being a reliable and collaborative team player.
• Exposure to a large international law firm is beneficial but not required.
• Foreign language skills are a plus.

Pay

Salary range: $81,600 - $91,000

Benefits

• Medical, dental, and vision insurance.
• Life and disability coverage.
• 401(k) retirement savings.
• Vacation time.
• Leave programs (including parental leave).
• Performance bonus eligibility for exempt roles.

Equal Opportunities

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm’s policy to recruit, employ, train, compensate, and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law. Applicants who are interested in applying for a position and require an accommodation during the process should contact talent.acquisition@whitecase.com.