Practice Administrator - Obstetrics - Adventist Health White Memorial

About the role

Vituity seeks an experienced OBGYN Practice Administrator to join our team. This role plays a crucial part in our mission to transform healthcare and improve lives.

Responsibilities

• Provide direct, business operations support to medical directors, site physician partners, advanced providers, and scribes.
• Act as the front-line liaison between the practice and the hospital and community.
• Support the site medical director and site management team to meet contract expectations.
• Manage all site financials including contract stipends, expense reimbursements, and site payroll timecards.
• Be the super user for all Vituity software applications and manage hospital software and hardware systems.
• Support providers in legal matters, including responding to subpoenas, scheduling depositions, and trial testimony.
• Manage office operations, including meeting management, office systems, supplies, site events, and customer service.
• Facilitate patient census and attend daily multi-disciplinary rounds.
• Ensure adequate clinical coverage and manage clinical schedules.
• Project manage operational programs such as Operations Meetings, Patient Experience Program, Quality/Performance Improvement Program, Advanced Provider and/or Scribe Programs, and Student or Resident rotations.
• Recruit, onboard, and manage new providers and employees, including locums and reservists and/or residents and students.
• Ensure all providers complete recredentialing and remain compliant with Vituity and hospital requirements.
• Collaborate with Medical Director and Site Management Team to develop and maintain policies and procedures.
• Manage medical records and data submission to Revenue Cycle Management.
• Ensure billing and documentation compliance and participate in monthly meetings with Revenue Cycle Management billing team.
• Complete mandated forms and requests as necessary.

Requirements

• Two to three years of experience in an office or healthcare setting.
• Average of two to three years of experience in an office or healthcare setting.
• Associate or Bachelor’s degree in Business Administration, Human Resources, or related field.
• Experience working in the healthcare field preferred.
• Knowledge of healthcare and medical terminology preferred.
• Knowledge of general Human Resource principles preferred.
• Knowledge of Federal, State, and County Agencies who regulate the Healthcare Industry preferred.
• Intermediate to advanced MS Excel, Word, PowerPoint, and Outlook skills.
• Strong consultation skills and the ability to seek out information.
• Strong work ethic, organizational skills, and interpersonal skills.
• Ability to prioritize and work in a stressful environment.
• Ability to be self-directed, motivated, and sensitive to deadlines.
• Ability to express ideas and convey information effectively in verbal and written communications.
• Able to create a positive environment, clearly understand client/customer relationships, and promote Vituity's positive image.
• Ability to understand and apply information management principles, data analysis interpretation, and continuous quality improvement tools/methodologies.
• Ability to maintain flexibility, cooperate, and participate in cross-organizational performance improvement activities.
• Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.
• Ability to establish and maintain effective working relationships as required by the duties of the position.
• Ability to read, understand, and communicate in English sufficient to perform the duties of the position.
• Ability to evaluate and convey information in legible reports to Human Resource, Finance, and Executive groups.

Qualifications

• Two to three years of experience in an office or healthcare setting.
• Average of two to three years of experience in an office or healthcare setting.
• Associate or Bachelor’s degree in Business Administration, Human Resources, or related field.
• Experience working in the healthcare field preferred.
• Knowledge of healthcare and medical terminology preferred.
• Knowledge of general Human Resource principles preferred.
• Knowledge of Federal, State, and County Agencies who regulate the Healthcare Industry preferred.
• Intermediate to advanced MS Excel, Word, PowerPoint, and Outlook skills.
• Strong consultation skills and the ability to seek out information.
• Strong work ethic, organizational skills, and interpersonal skills.
• Ability to prioritize and work in a stressful environment.
• Ability to be self-directed, motivated, and sensitive to deadlines.
• Ability to express ideas and convey information effectively in verbal and written communications.
• Able to create a positive environment, clearly understand client/customer relationships, and promote Vituity's positive image.
• Ability to understand and apply information management principles, data analysis interpretation, and continuous quality improvement tools/methodologies.
• Ability to maintain flexibility, cooperate, and participate in cross-organizational performance improvement activities.
• Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.
• Ability to establish and maintain effective working relationships as required by the duties of the position.
• Ability to read, understand, and communicate in English sufficient to perform the duties of the position.
• Ability to evaluate and convey information in legible reports to Human Resource, Finance, and Executive groups.

Skills

• Intermediate to advanced MS Excel, Word, PowerPoint, and Outlook skills.
• Strong consultation skills and the ability to seek out information.
• Strong work ethic, organizational skills, and interpersonal skills.
• Ability to prioritize and work in a stressful environment.
• Ability to be self-directed, motivated, and sensitive to deadlines.
• Ability to express ideas and convey information effectively in verbal and written communications.
• Able to create a positive environment, clearly understand client/customer relationships, and promote Vituity's positive image.
• Ability to understand and apply information management principles, data analysis interpretation, and continuous quality improvement tools/methodologies.
• Ability to maintain flexibility, cooperate, and participate in cross-organizational performance improvement activities.
• Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.
• Ability to establish and maintain effective working relationships as required by the duties of the position.
• Ability to read, understand, and communicate in English sufficient to perform the duties of the position.
• Ability to evaluate and convey information in legible reports to Human Resource, Finance, and Executive groups.

Benefits

• Comprehensive health plan options.
• Dental, Vision, HSA/FSA, Life and AD&D coverage.
• Generous paid time off starting 3-4 weeks’ annually.
• Top-tier 401(k) retirement savings plans with a $1.20 match for every dollar up to 6% plus discretionary profit-sharing contributions (eligible January following 18 months of service).
• EAP and travel assistance included.
• Wellness program.
• Purpose-driven culture focused on improving the lives of our patients, communities, and employees.

Pay

The base salary range for this position is $25.39 - $31.74, exclusive of fringe benefits or potential bonuses. Final base salary compensation will be determined based on factors such as skills, education, and/or experience. Vituity is committed to complying with all applicable national, state, and local laws pertaining to nondiscrimination and equal opportunity.

Schedule

Not specified.