Post Award Finance Coordinator, Translational Neuroscience

About the role

Under limited direction, will independently collaborate with investigators, scientific, and administrative staff members to coordinate the management of grants, clinical trial-related expenditures and financial transactions, including grant/clinical trial closeouts, oversight of billing and reporting obligations and resolution of financial discrepancies. Will ensure that post-award activities are in compliance with agency and institutional policies, and be able to interpret grant and contract requirements/regulations.

Responsibilities

• Provide strong financial oversight, including accurate analysis and reporting of financial data within Workday.
• Collaborate closely with faculty researchers to translate financial reports and clearly communicate grant status, including burn rates.
• Manage post-award grant processes in compliance with NIH and other sponsor regulations (e.g., FFRs, closeouts, rebudget, cost transfers).
• Interpret complex financial data, reconcile accounts, and prepare compliant financial reports.
• Maintain accurate inventory of equipment purchases related to research.
• Manage and track incoming fully executed awards and contracts.
• Work in conjunction with the central research offices to perform monthly, quarterly and annual reporting/auditing/invoicing.
• Monitor grant budgets, recommend financial strategies, and oversee procurement of supplies and capital expenditures.
• Partner with other post-award and pre-award teammates to ensure accurate effort reporting for RPPRs, JITs, and other sponsor requirements.
• Proactively coordinate with faculty and departmental staff to ensure all required reporting is timely, well-documented, and aligned with sponsor’s expectations.
• Contribute as a collaborative team member while demonstrating leadership potential, including sharing knowledge and mentoring other staff to support professional development.

Requirements

• Education: Bachelor's degree in business, accounting, finance or a related field and a minimum of 4-6 years of directly related experience, or an equivalent combination of education, training and experience from which comparable knowledge, skills and abilities have been attained.
• Experience: Demonstrated experience with post award management, oversight of grant/clinical trial-related expenditures and financial transactions, preparation of grant closeouts, oversight for billing and reporting obligations.
• Skills: Strong fiscal accountability, strict adherence to sponsor regulations (particularly NIH), and audit readiness for managing both extramural and institutional funding.
• Knowledge: In-depth knowledge of Uniform Guidance (CRA or similar certification preferred).

Qualifications

• Must have the ability to multi-task and oversee several projects.
• Must have the ability to work independently and have the flexibility to deal with complexity in policies and procedures while carrying out fiduciary and professional responsibilities.
• Effective leadership, diplomacy, judgment, decision-making skills and communication skills required.
• Professional demeanor, strong analytical, time management, customer service and organizational skills, excellent verbal/written communication and interpersonal skills, and the ability to effectively interact with individuals from various cultures and backgrounds.
• Professional proficiency in Microsoft Office and the ability to learn department-specific computer systems as needed.

Skills

• Strong analytical, time management, customer service and organizational skills.
• Excellent verbal/written communication and interpersonal skills.
• The ability to effectively interact with individuals from various cultures and backgrounds.
• Professional proficiency in Microsoft Office and the ability to learn department-specific computer systems as needed.

Benefits

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

• Compensation
• Paid Time Off programs
• Health and welfare benefits
• Family benefits
• Defined contribution retirement plans with employer match and other financial wellness programs
• Education Assistance Program

Pay

$33.05 - $49.60

Schedule

8 am - 5pm, M-F in-office