Portland Metro Events and Communications Coordinator

Scope of Position

The Metro Events and Communications Coordinator will strategically plan, coordinate, and manage fundraising, public relations, and community awareness events for The Salvation Army in the Portland Metro area. The role includes collaborating with staff, volunteers, community members, corporations, and other organizations to organize major events such as the Portland Rose Festival, National Salvation Army Week, and other annual or holiday-related activities. The events and communications coordinator will also serve as a community awareness representative, building collaborative partnerships and enhancing visibility for The Salvation Army Portland Metro.

Education And Work Experience

• Bachelor’s degree in Communications, Public Relations, or a related field.
• Prior experience in event coordination, project management, and volunteer management.

Knowledge, Skills And Abilities

• Strong organizational skills, ability to manage multiple projects, and experience leading cross-functional teams.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), with experience in database management and reporting.
• Ability to use multiple web-based software programs.
• Ability to think strategically and creatively, excellent verbal and written communication skills, and a proactive attitude.
• Knowledge of public relations practices, fundraising methods, and volunteer management.
• Strong interpersonal skills, with an ability to work with diverse internal and external stakeholders.

Essential Duties And Responsibilities

• Event Coordination:
• Plan and execute fundraising and community events, managing logistics, sponsorships, and volunteer participation.
• Led the development of a Speakers Bureau to engage Metro Advisory Board members and other representatives in community events.
• Create and maintain event budgets, track donations, and manage databases related to event invitations, participation, and attendance.
• Ensure compliance with policies and procedures for volunteer management and event execution.
• Volunteer Management:
• Recruit, screen, and select volunteers for various programs across multiple locations (e.g., Social Services, Family Services).
• Coordinate volunteer placements, develop training, and ensure compliance with necessary background checks and other regulations.
• Act as a liaison between program managers and volunteers, ensuring appropriate placement and effectiveness.
• Advisory Board and Community Awareness:
• Under the direction of the Metro Coordinator, serve as the contact to The Salvation Army’s Metro Advisory Board, supporting board meetings, correspondence, and fundraising initiatives.
• Under the direction of the Metro Coordinator, build partnerships with community organizations to promote visibility and foster good relations.
• Encourage active participation and leadership from Advisory Board members in all events and initiatives.
• Maintain records and administrative systems to support board operations.

Physical Requirements

• Must be able to sit, stand, kneel, and walk for extended periods, and lift up to 25 pounds.
• Regular travel required within the Portland Metro area, including occasional overnight or out-of-state trips.

Working Conditions

• The position requires working in an open office setting with frequent interruptions and tight deadlines.
• May require flexibility in working hours, including evenings, weekends, and during the holiday season.

Miscellaneous

• The candidate chosen for this position will be required to pass a criminal history information check.
• Conviction of a crime will not automatically preclude employment. The circumstances involved in the conviction(s) will be considered.
• A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position.
• The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

Supervisor

Portland Metro Coordinator