Portfolio Manager, Data Center Design Engineering

Key job responsibilities

• Maintain active oversight of all projects across the full design lifecycle (Due Diligence/Predesign, Formal Design, and Construction Administration phases)
• Maintain a registry of all active projects in the predesign pipeline; track key milestones including site access approvals, stakeholder sign-off, vendor engagement, and design kick-off readiness
• Track all projects in active design against schedule milestones (SD, DD, CD); maintain issue and risk logs per project
• Monitor design review outcomes, RFI volumes, change order trends, and design deliverable completion rates
• Track CA-phase status including submittal reviews, RFI response times, field issue resolution, and closeout progress
• Identify blockers, escalate risks that threaten schedule/scope/quality, and coordinate cross-project dependencies

Non-Project Portfolio Management

• Maintain a centralized tracker of team goals aligned to organizational objectives (annual, quarterly, sprint-level); track progress using quantifiable metrics
• Define, measure, and report on Key Performance Indicators including delivery KPIs (on-time completion, milestone hit rate, cycle time), quality KPIs (RFI rates, rework frequency, design review pass rates), and engagement KPIs (goal completion, development progress)
• Collect and consolidate utilization data; track individual and aggregate utilization rates against target thresholds
• Identify over-allocated and under-utilized team members; provide load-balancing recommendations and forecast capacity needs
• Flag utilization risks early (burnout indicators, single-point-of-failure assignments, unplanned absences)
• Partner with hiring and resource management to inform headcount and contractor decisions

Reporting & Communication

• Deliver weekly project status roll-ups, bi-weekly/monthly portfolio health dashboards, and quarterly comprehensive portfolio reviews
• Tailor communication depth and format to audience; maintain standard reporting templates
• Facilitate portfolio review meetings with prepared materials and clear action items
• Define escalation criteria and thresholds; ensure timely escalation of schedule risks, resource conflicts, and quality concerns

Dashboards & Metrics Development

• Design and build dashboards providing at-a-glance portfolio health visibility using available tooling (QuickSight, Tableau, Excel, internal platforms)
• Identify gaps where new metrics are needed; define methodology, data sources, collection cadence, and ownership
• Ensure dashboard data integrity through automated data feeds and validation checks
• Regularly review effectiveness with stakeholders; retire or refine metrics that no longer drive action