Portfolio Community Association Manager Job Description

About the role

The Portfolio Community Association Manager oversees the operation and administration of a portfolio of community associations, ensuring compliance with management agreements and association policies. Key responsibilities include supervising daily operations, interacting with board members and homeowners, managing finances, and maintaining records.

Responsibilities

• Supervise the operation and administration of a portfolio of community associations
• Act as or oversee the primary liaison with the Association Board of Directors and homeowners
• Perform/Direct administrative and management duties as requested by the Board of Directors
• Ensure community management tools are effectively developed and utilized
• Review monthly financial reports and submit management summaries to the association Board of Directors
• Conduct CC&R Inspections, generate violation notices, and enforce processes
• Provide recommendations to the Association Board of Directors regarding major capital expenditures
• Maintain delinquency rates and collections process
• Attend Board meetings and prepare Board packages
• Inform Board of Directors of legal actions involving the Association
• Maintain unit and contract files
• Aid in architectural review and inspections
• Manage maintenance of records database
• Oversee vendor management including procurement and performance evaluations
• Coordinate and/or oversee facility inspections and arrange follow-up actions
• Oversee Accounts Payable process
• Draft Annual Budget in coordination with the association controller and Board of Directors
• Perform or assist with any operations as required to maintain workflow and meet schedules
• Participate in meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems, and maintain knowledge of new developments, requirements, policies, and regulatory guidelines
• Follow all safety precautions while performing duties
• Adhere to Access Management’s Service Standards and conduct business with high personal, professional, and ethical standards
• Perform or assist with any range of special projects, tasks, and other related duties as assigned

Requirements

• Excellent people skills
• Strong knowledge of Microsoft Applications and Vantaca software experience preferred
• Excellent written and verbal communication skills
• Ability to make sound business decisions and work effectively with little or no supervision
• Strong time management skills
• Strong problem-solving and conflict management skills
• Ability to work effectively with a wide range of personnel including vendors, personnel, office staff, and all levels of management

Qualifications

• Minimum 2 years of Community Association Manager experience

Skills

• People skills
• Microsoft Applications proficiency
• Strong written and verbal communication
• Decision-making abilities
• Time management
• Problem-solving and conflict management
• Interpersonal skills with diverse groups

Benefits

Not specified

Pay

$50,000 - $55,000 per hour

Schedule

Full-time position with occasional evening, weekend, and holiday work as needed.