Police Records Specialist

The Gaston County Police Department was created by Legislative Act on July 1, 1957 and began operation with a chief, a secretary, and 23 sworn officers. Initially responsible for providing police service to the unincorporated areas of the county, the department now employs 153 sworn officers serving approximately 90,000 residents across over 270 square miles, including the incorporated towns of High Shoals and Spencer Mountain.

Responsibilities

• Enter police records into the appropriate computerized database, including citations, warning citations, pawn tickets, motor vehicle accident reports, field interviews, and tow sheets.
• Merge digital case reports, supplements, and arrests into the Records Management System.
• Check for NIBRS errors and make corrections.
• Answer, transfer, refer, and assist telephone callers; take and deliver messages via paper, email, or phone.
• Greet and assist citizens at the service window, providing referrals and notifying appropriate departmental resources as needed.
• Process mail and fax requests, sign for packages, and distribute subpoenas to officers.
• Enter, modify, locate, and clear records in the National Crime Information Center database for missing/wanted persons, stolen/recovered firearms, vehicles, and articles; complete second-party checks for accuracy.
• Make inquiries through the Division of Criminal Information on driver’s licenses, vehicle registration plates, administrative office of the courts, and criminal histories.
• Inquire, accept, and assign warrants into the NCAWARE database.
• Scan, sort, and import additional paperwork into case files (e.g., statements, lab reports, autopsy reports, pictures).
• Type case file labels, file cases, and manage physical records, including case reports, citations, tow sheets, field interviews, accident reports, pawn tickets, domestic violence/ex parte paperwork, and property sheets.
• Pull or print court cases and grand jury court cases for officers.

Requirements

• High School Diploma or GED Certificate.
• One year of clerical experience.
• Physical ability to sit for extended periods and perform high-volume, production-oriented keyboard or VDT (video display terminal) work with an emphasis on speed and accuracy.
• Must become DCI certified within 90 days of employment.

Pay

The anticipated hiring range for this position is $16.88 - $20.04 per hour.