Police Information Specialist - Records Technician

About the role

This classification is reserved for incumbents whose position is covered by the contract of a recognized collective bargaining unit (AFSCME).

Responsibilities

• Processes, reviews and gathers police information from a variety of handwritten documents, electronic storage and mobile data devices.
• Enters and reviews data in automated Records Management Systems (RMS).
• Researches and retrieves information in response to request for service from department employees, other agency personnel and the general public, including GRAMA records requests.
• Maintains files via Bureau of Criminal Identification.
• Provides no trespass signs, clearance letters and police reports.
• Releases police information in response to subpoenas.
• Processes and completes expungement requests.
• Assists in preparation and submission of the monthly National Incident- Based Reporting System (NIBRS) report for our agency.
• Enters and/or processes police reports, events, and associated records and documents into the automated Records Management System (RMS).
• Verifies and appends all associated police reports/documents, property reports, arrest bookings, and citations to the appropriate reports.
• Operates computers and specialized office equipment.
• Provides information and referrals as necessary in response to queries or complaints from the public and other agencies.
• Process and maintains specific GRAMA (Government Records Access and Management Act) requests to the appropriate division or staff members in order to provide the proper information to the requestor.
• Processes and maintains various types of reports and requests for services from divisional, departmental, law enforcement, prosecutorial and judicial employees and the general public.
• Processes and maintains National Law Enforcement Telecommunications System (NLETS) and Teletype messages and requests.
• Composes written responses to teletypes to acknowledge receipt or to notify the sender of action taken.
• Reviews all National Crime Information Center (NCIC) to ensure accuracy and quality control, including Validations; makes entries, modifications and removes information pertaining to missing persons, stolen vehicles/articles/guns and wanted persons on National Crime Information Center (NCIC).
• Serves on divisional and departmental committees as a representative of the Records Unit.
• Sorts and distributes mail and drives a City or Department vehicle to deliver and receive mail/paperwork from other city/county offices.
• Performs other duties as assigned.

Requirements

• Graduation from high school or equivalency.
• Ability to obtain and maintain, within six months of hire, certification on Utah Criminal Justice Information System (UCJIS) files and successfully complete established Records Management System (RMS) training and examination.
• Ability to learn divisional and departmental policies, procedures, and systems as well as related laws and regulations, and ability to work in compliance with these directives.
• Ability to perform related duties with a high level of accuracy and expertise.
• Effective verbal communication skills.
• Possession of valid state driver license or Utah driving privilege card.