Police Clerk

About the role

The Port of Portland Police Department is seeking a Police Clerk to support the department's mission of ensuring the safety and security of Portland International Airport (PDX) and surrounding areas. Key responsibilities include processing reports, managing sensitive data systems, coordinating court-related documentation, and maintaining evidence integrity.

Responsibilities

• Enter, process, and manage police reports, subpoenas, payroll, CAD data, and other sensitive documents using systems like Excel, LEDS, and RegJIN.
• Maintain accurate records in compliance with legal retention, sealing, and expunction requirements.
• Generate and distribute regular summaries and reports to support department operations and compliance.
• Manage intake and tracking of all subpoenas and coordinate officer availability for court appearances.
• Maintain up-to-date court scheduling databases and serve as the primary contact for appearance notifications.
• Oversee storage, documentation, retrieval, and release of physical and digital evidence, ensuring chain of custody protocols are followed.
• Provide clerical support including payroll time entry, supply ordering, mail distribution, and general office coordination.
• Use Microsoft 365, SharePoint, and related systems to complete administrative tasks efficiently.
• Assist the public in person and by phone; direct inquiries appropriately and ensure high-quality service.
• Collaborate effectively with department staff, maintaining professionalism, confidentiality, and respect in all interactions.

Requirements

• High school diploma or equivalent (required)
• Experience in police clerical work, administrative support, data entry, or general office operations (required)
• Experience using law enforcement databases such as LEDS, RegJIN, or CAD (preferred)
• Valid driver’s license (required)
• Ability to pass a comprehensive police background check and post-offer drug test (required)
• Qualify for and maintain CJIS clearance (required)
• Obtain and maintain a PDX Security Badge, which includes passing a Criminal History Records Check and Security Threat Assessment (required)

Qualifications

• Strong administrative and organizational skills
• Attention to detail
• Able to maintain confidentiality in a law enforcement setting
• Comfortable balancing multiple tasks

Skills

• Microsoft Office 365 proficiency (no experience, beginner, intermediate, advanced)

Benefits

The Port of Portland offers a comprehensive benefits package including highly-subsidized healthcare plans, life and AD&D insurance, short-term and long-term disability coverage, participation in the Oregon Public Employees Retirement System (PERS), and additional voluntary coverage options. Employees also have access to a wellness program, mental health services, and various financial incentives.

Pay

This is a full-time, on-site position with a Monday through Friday schedule, supporting a department that operates 24/7.

Schedule

The position is full-time and on-site, with a Monday through Friday schedule.

Supplemental and Selection Information

Selection Process: Qualification/Application Material Review, Screening Interview, Panel Interview, Background Investigation, Chief's Interview, Pre-employment drug screening, Employment Confirmation.

About Us

The Port of Portland uses its resources to connect people with powerful opportunities and create value for our region. We promote safety as a Core value and strive to eliminate harm through a culture of active prevention, curiosity, evaluation, and action. We comply with safety and health policies and procedures and continuously look for improvements that support operational excellence.