PMO Project Coordinator/Executive Project Analyst

Trilogy Federal drives innovative solutions for complex business challenges across financial management, healthcare, and government industries. Our collaborative, client-first service approach, combined with our commitment to the rapid implementation of pragmatic solutions, has earned Trilogy an unparalleled reputation for delivering transformative results.

About the role

This role provides operational and administrative support to Project Managers and senior leadership by coordinating project activities, maintaining executive reporting, tracking milestones and action items, supporting governance meetings, creating written communications, and ensuring project documentation remains current. This role serves as the central coordination point across multiple initiatives, enabling Project Managers to focus on strategic planning, stakeholder engagement, organizational transformation, and executive decision support.

This is a full-time remote position, with potential opportunities for ad hoc onsite work in DC in the future (candidates local to the DC Metro Area strongly preferred). The role is on a 6-month contract with potential for extension or additional work.

Responsibilities

• Executive Coordination Support
  • Support Project Management Team in daily project operations.
  • Coordinate executive meetings, governance sessions, and working groups.
  • Develop meeting agendas, capture decisions, document action items, and distribute meeting summaries.
  • Track executive decisions through completion.
• Project Administration
  • Maintain integrated project schedules and milestone tracking.
  • Monitor project status and escalate overdue items.
  • Coordinate deliverable reviews and approvals.
• Reporting & Dashboard Management
  • Prepare dashboards or other reports as needed.
  • Update milestone reporting, dependencies, and executive action items.
  • Develop PowerPoint briefings for senior leadership, as needed.
• Stakeholder Coordination
  • Schedule stakeholder meetings across multiple organizations.
  • Coordinate follow-up activities.
  • Track stakeholder responses and outstanding actions.
  • Support communication activities associated with organizational changes.
• Documentation
  • Draft and maintain project documentation.
  • Support process mapping and SOP development, as needed.
• PMO Operations
  • Track project risks and issues.
  • Monitor dependencies.
  • Maintain project templates.
  • Support ad-hoc requests from Project Management Team and program leadership.

Requirements

• Bachelor's degree
• 8+ years relevant experience including supporting federal projects or PMOs
• Microsoft Office Suite Experience (Excel, PowerPoint, Word, SharePoint)
• Excellent organizational skills
• Strong written and verbal communication
• Experience supporting executive leadership
• Experience maintaining project documentation
• Ability to manage multiple priorities
• Public Trust eligibility

Preferred Qualifications

• PMP, CAPM, or PROSCI certification
• VA, VHA, or Federal experience
• Experience supporting organizational transformation
• Experience with Microsoft Teams, Planner, and Project

Benefits

• Health, dental, and vision plans
• Optional FSA
• Paid parental leave
• Safe Harbor 401(k) with employer contributions (100% vested from day 1)
• Paid time off and 11 paid holidays
• No cost group term life/AD&D plan, and optional supplemental coverage
• Pet insurance
• Monthly phone and internet stipend
• Tuition and training reimbursement