PM Timekeeper, Stuart

About the role

The PM Timekeeper is responsible for accurately recording and tracking employees' work hours, attendance, and payroll-related data for agricultural operations. This role ensures compliance with labor regulations, assists with wage calculations, and maintains detailed records to support farm management and payroll processing.

Responsibilities

• Accurately collect, review, and verify daily time records for hourly production employees.
• Monitor employee clock-in and clock-out activity to ensure accuracy and compliance with company policies.
• Identify and resolve time discrepancies, missed punches, incorrect job coding, and pay-related issues in coordination with supervisors.
• Communicate with supervisors to confirm hours worked, departmental allocations, productivity tracking, and labor distribution.
• Track attendance, absences, tardiness, PTO, vacation, sick leave, and other leave programs.
• Prepare and submit approved time records and payroll data to the Payroll department in accordance with established deadlines.
• Generate reports on attendance, overtime, productivity, and labor costs to support operational and HR decision-making.
• Maintain accurate and organized records for audits, inspections, and internal controls.
• Address employee inquiries regarding hours worked, pay discrepancies, and timekeeping processes.
• Maintain confidentiality of employee time and payroll information.
• Aid in employee scheduling based on operational needs.
• Ensure compliance with company policies, safety standards, and regulatory requirements.

Qualifications

• Basic Computer Skills – Word/Excel, Outlook
• Strong attention to detail, organizational skills, and the ability to work independently.
• Excellent Communication Skills. Bilingual abilities (e.g., Spanish/English/Haitian-Creole) are preferred.

Working Conditions

• Work is performed primarily onsite in a food manufacturing environment, with a combination of office-based duties and time spent in production and the warehouse.
• Regular exposure to a manufacturing environment that may include varying temperatures, including outdoor conditions, non-climate-controlled areas, and refrigerated or cooled production spaces.
• Exposure to noise, moving equipment, forklifts, and farm or food processing machinery may occur.
• Position requires close interaction with hourly field and production employees, supervisors, and management throughout the workday.
• Standard full-time schedule; extended hours, early mornings, weekends, or peak-season schedules may be required based on operational needs.
• Must comply with all company safety policies, food safety standards, OSHA regulations, and agricultural labor requirements, including the use of personal protective equipment (PPE) when necessary.

Physical Requirements

• Ability to sit for extended periods while performing data entry, reporting, and payroll-related tasks.
• Ability to stand and walk regularly when collecting time data, verifying attendance, or interacting with employees and supervisors in operational areas.
• Ability to move between the office, production, warehouse, and outdoor farm areas as required.
• Ability to bend, reach, stoop, and climb stairs as needed.
• Ability to lift and carry up to 25 pounds, with or without reasonable accommodation.
• Ability to work in environments with variable temperatures, including hot, cold, humid, and non-climate-controlled conditions.
• Visual acuity sufficient to read computer screens, printed reports, and timekeeping records; auditory ability sufficient to communicate effectively in a noisy work environment.

Education

• High school diploma or equivalent required; additional training in payroll or HR is a plus.

Company Benefits/Perks

• 401(k)
• Health, Dental, Vision Insurance and more
• Paid Time Off (PTO)