Personnel Coordinator

About the role

The Personnel Coordinator supports financial and administrative operations for an assigned area and assists with the development of and administers operating budgets. Responsibilities include grant administration, financial reporting, purchasing, travel, payroll, and onboarding of new staff. They also coordinate facilities and space planning, information technology support, and provide reports and analysis to leadership to support decision-making.

Responsibilities

• Develop and administer annual operating budgets as well as ongoing management of endowments, gifts, residuals, etc.
• Manage accounts for a set number of service lines/departments and provide reports as needed to faculty directors and senior management.
• Assist with the development of proposal preparation, including budget preparation for grant submissions.
• Provide financial support for a set number of departments/divisions, including purchasing, travel and expense activity, and journal entries.
• Aid in all areas of payroll and HR, assisting in creating job postings, recruitment, hiring of new staff, and on-boarding of all new staff.
• Assist grants managers with creating and monitoring distributions for staff.
• Cook up all facilities and IT support requests.
• Manage space inventory and work with senior leadership when space requests/moves occur.
• Make recommendations regarding the usage of space and provide recommendations to senior leadership regarding this usage.
• Implement space changes/moves and be the point person for all aspects of related to space management.
• Other duties and responsibilities as assigned.

Qualifications

An Associate of Science and 2 to 3 years of experience or equivalent combination of education and experience is required.

Pay

$49,500.00 - $63,263.00 Annual Rate

Schedule

N/A

Benefits

Health, Life, and Flexible Spending Accounts, Tuition, Retirement, Professional and Personal Development, University Resources, Discounts and Special Services, Flexible Work Hours, Penn Home Ownership Services, Adoption Assistance.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.