Personnel Clerk (1202) - Citywide (C00463)

About the role

This is a Citywide Exam posting. Your application to this posting is an application to take a citywide exam.

If you pass the exam, you will be emailed your score and ranking on the eligible candidate list. When a department has an open position with this job classification they will use this eligible list to hire for that position. Departments will contact candidates from this list to gauge interest in their specific roles.

Learn more about the City’s hiring process here: https://careers.sf.gov/knowledge/process/.

Responsibilities

• Processes personnel transactions by gathering information for new hires, certifications, separations, reassignments, referrals, leaves of absence and other personnel matters; and by filling out forms and distributing copies to appropriate departments and individuals to ensure that all personnel actions are initiated and that correct personnel records are posted and maintained.
• Processes personnel requisitions and modifications either manually and/or electronically by filling out forms and/or entering information into the system; maintaining log by vice and assignment number, and locating budget information for requisitions and position control.
• Compiles data and generates reports concerning employee status, probationary list, payroll activities; and verify information manually and/or by computer to ensure its accuracy.
• Creates and updates personnel files, manually and/or electronically, regarding appointment data, verification of employment, and other relevant information to ensure that accurate information is kept on employee status; updates records to show changes in employee status, tax code and personal addresses.
• Responds to phone and personnel inquiries from employees, applicants, and other interested individuals concerning various personnel matters, such as employee benefits, leaves of absence; and makes referrals as necessary.
• Filings personnel documents according to established departmental procedures by using chronological, and alphabetical filing systems; accepts subpoenas, summons and other legal documents to ensure that documentation/information is properly maintained and posted in a timely manner.
• Maintains computerized records and database information by using word processing, spreadsheets and other applications to ensure accuracy of data and process personnel transactions.
• Processes and schedules appointments for medicals, fingerprinting, drug testing, employment verifications, and driver's license renewals to ensure that employee's records are completed and updated.

Qualifications

• Experience: One (1) year (equivalent of 2,000 hours) of verifiable experience maintaining personnel records and generating reports.
• Substitution: Possession of a certificate of completion from the San Francisco Human Services Agency’s Career Pathway Clerical Administrative Program will substitute for the minimum qualifications listed above.

Benefits

No specific benefits are mentioned in the job posting.

Pay

$74,542 – $90,506

Schedule

Regular