Personal Secretary

About the role

We seek a highly skilled and dedicated Personal Secretary to the Managing Director (MD) to provide comprehensive administrative and secretarial support to the Managing Director.

Responsibilities

• Scheduling appointments, meetings, and events, and ensuring the individual is prepared for them.
• Managing emails, phone calls, and other forms of communication, responding to inquiries, and drafting correspondence.
• Planning and coordinating travel itineraries, including flights, accommodations, and transportation.
• Scheduling meetings, preparing meeting materials, taking minutes, and distributing them to relevant parties.
• Maintaining office systems, managing files, ordering supplies, and ensuring the smooth functioning of the office environment.
• Handling sensitive information with discretion and maintaining confidentiality.
• Acting as a point of contact between the individual and others, both internally and externally.
• Managing multiple tasks and prioritizing them based on deadlines and importance.
• Assisting with the planning and organization of events, including logistics and arrangements.
• Assisting with the preparation of reports, presentations, and other documents.
• Maintaining accurate records, including financial records, expense reports, and other important documents.
• Assisting with project coordination, including tracking timelines and progress.
• Cooking with HR, compliance teams, and administration to ensure smooth operations and adherence to labor laws and buyer compliance standards.
• Liaison between all other companies HODs and MD for any correspondence.

Requirements

• Experience: 5-10 years
• Education: master of business administration in human resource management

Skills

• secretarial
• secretarial skills
• company secretarial work
• executive calendar management
• executive administrative assistance
• administrative assistance
• office management
• office assistance
• c-level executive support

Pay

N/A

Schedule

N/A

Benefits

N/A

Pay

N/A

Schedule

N/A

Benefits

N/A

Last Date of Application

16 July 2026