Personal Injury Legal Assistant

About the role

We are actively searching for a seasoned Personal Injury Legal Assistant with extensive experience in both pre-litigation and litigation phases. This full-time, onsite position is designed for a dedicated professional who is eager to be a dependable team member for our attorneys, contributing significantly to our collaborative efforts. We value the expertise that comes with years of experience and are committed to ensuring a supportive and inclusive environment where every team member can thrive.

Responsibilities

• Scan and save all incoming mail, emails, and faxes.
• Calendar all notices with respect to defense examinations, depositions, arbitration, mediation dates, and court notices.
• Send all notice letters to clients involving DME, depositions, arbitrations (when applicable), mediation, and court appearances.
• For depositions, arrange for court reporter and translator and/or videographer, if needed, when noticed by our office.
• Confirm all attorney appearances the day before the event.
• Obtain all medical requests and narrative reports under the direction of the paralegal or attorney.
• Compile and arrange all medical records in electronic file so they can be attached to Form A responses.
• Draft cover letter for amendments and serve with attachments on defense.
• Schedule Plaintiff Medical Exam (PME) and compile and send all relevant medical records and MRI films to PME doctor after attorney reviews.
• Handle incoming calls along with Paralegal.
• Handle funding requests.

Requirements

• Previous experience as a Legal Assistant working on NY Personal Injury cases is required.
• Ability to take direction via email and/or verbally.
• Excellent written and verbal communication skills.
• Proficient with Windows/MS Office Applications including Outlook Calendar, Word, Excel.
• Knowledge of Adobe PDF is a plus.
• Past experience working on NY Personal Injury cases as an Administrative Assistant is a plus.

Benefits

Eligible for full-time employees and part-time employees who work over 30 hours a week:

• Medical Insurance including Dental and Vision.
• Paid Time off – Vacation and Sick time.
• Robust Holiday Schedule.
• Summer Fridays (Early closures Memorial Day–Labor Day).
• 401k Plans + matching for qualifying employees.

Pay

Compensation range: $50,000—$60,000 USD. The base salary or hourly range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior relevant experience, business needs, and market factors. Additionally, salary wages are only part of the total compensation package.