Personal Assistant to Ownership Group

About the Role

We're looking for a calm, sharp, highly organized professional to be the behind-the-scenes engine for three principals. Juggling calendars, households, and fast-moving priorities without ever dropping a ball. It's a dynamic, high-trust role for someone who thrives on variety and genuinely enjoys being the person everyone counts on.

This role is split roughly 60% personal/family support and 40% executive administrative support, offering real variety every day. You'll have direct, high-trust relationships with three accomplished business owners who rely on your judgment and will notice and value your contributions. You'll also have the opportunity to bring your own systems and ideas, as this role rewards initiative.

Responsibilities

• Coordinate calendars, appointments, and logistics for three owners and their families: school activities, medical appointments, caregiving coordination for children and elderly family members.
• Manage household operations across multiple properties — vendors, home maintenance, deliveries, recurring services.
• Plan personal events, celebrations, and special occasions, and handle personal errands with discretion.
• Arrange personal and business travel: flights, hotels, transportation, and detailed itineraries, and handle last-minute changes with minimal owner involvement.
• Own complex calendars, balancing business and personal commitments and catching conflicts before they happen.
• Manage correspondence, expense reports, and administrative workflows for the ownership group.
• Independently prioritize competing requests from three different owners, knowing when to act, when to ask, and when to escalate.
• Handle sensitive business, financial, family, and personal information with absolute confidentiality.

Requirements

• 3+ years of experience as an Executive Assistant, Personal Assistant, or Family Office Assistant — ideally supporting multiple principals or a household with complex logistics.
• Discreet by nature, with experience handling sensitive information.
• A natural at reading people — comfortable adapting your style across three distinct personalities and with family members from young kids to elderly relatives.
• Organized without being rigid — you build systems but also roll with last-minute chaos gracefully.
• Reliable transportation and a genuine willingness to travel regularly between Irving, Plano/Frisco, and Southlake.
• Comfortable with occasional evening or weekend needs when something truly can't wait.

Preferred Qualifications

• Background or experience in healthcare coordination (medical scheduling, caregiving support, insurance/appointment navigation, or similar) is a plus.

Pay

$65,000–$90,000 annually, based on experience.

Benefits

• Mileage reimbursement for travel between locations.