PERSONAL ASSISTANT

Benefits: Company partiesFlexible schedulePaid time offTraining & development Position Overview We are seeking a dependable, proactive, highly organized Personal Assistant to support the Manager with daily priorities, business operations, automotive activities, and property-related tasks. The ideal candidate anticipates needs, follows through without constant reminders, communicates professionally, protects confidential information, and identifies ways to make work more efficient. Key Responsibilities Calendar & Meeting Preparation: Maintain the Manager’s calendar, send reminders, confirm appointments, and prepare the necessary paperwork, dates, times, locations, contact details, and follow-up items. Business & Dealership Coordination: Track priorities and project deadlines; coordinate with Sales, Service, Parts, and Finance; follow up on assigned tasks; and provide clear updates on progress, delays, and items requiring a decision. Communication & Administrative Support: Screen and route calls as directed, monitor designated email inboxes, draft professional emails and memos, organize documents, and maintain an action list for pending matters. Parts, Vehicles & Service Coordination: Help locate and order vehicle parts, compare availability and pricing, track orders and returns, and communicate with vendors and mechanics to help keep work moving. Social Media & Technology: Prepare and publish approved vehicle, business, and property posts; assist with listings and basic digital content; and use business software, spreadsheets, AI tools, and other technology to improve productivity. Property & Rental Support: Help coordinate maintenance requests, vendor appointments, supplies, inspections, guest-related follow-ups, and task status for rental properties, as assigned. Errands, Expenses & Special Projects: Complete authorized personal and business errands, organize receipts and expense records, assist with special events, and handle other projects as assigned. Confidentiality & Professional Judgment: Protect private business, financial, customer, employee, and personal information; use good judgment; and share information only with authorized people. Required Skills & Qualities English/Spanish bilingual fluency is a must. The candidate must be able to communicate professionally in both English and Spanish, verbally and in writing. Reliable, punctual, trustworthy, and consistent about completing assignments. Strong organization, time management, attention to detail, and follow-through. Professional communication; comfortable speaking with staff, customers, vendors, and service providers. l Comfortable with social media, email, spreadsheets, online research, business software, and learning new tools, including AI. Resourceful and solution-oriented; able to suggest practical ideas that improve workflow and reduce delays. Flexible and calm in a fast-paced environment; able to prioritize changing requests and ask questions when instructions are unclear. Valid driver’s license and reliable transportation preferred if driving or errands are part of the role.