Personal Assistant

About the role

Job Type: Full-time, permanent. We are seeking an exceptionally organized, proactive, and detail-oriented personal assistant to support an UHNW employer. In this role, you will manage high-level personal, administrative, and lifestyle logistics while overseeing the day-to-day operations and maintenance of two primary local residences. The ideal candidate possesses high emotional intelligence, impeccable attention to detail, strong vendor management capabilities, and a commitment to confidentiality.

Responsibilities

• Oversee the day-to-day operation, maintenance, and readiness of two local residences.
• Source, vet, schedule, and oversee external contractors, specialist technicians, housekeepers, landscapers, and service providers.
• Negotiate contracts and inspect completed work to maintain high standards.
• Ensure homes are fully stocked, immaculate, and prepared according to the family's preferences prior to their arrival or for special events.
• Coordinate personal appointments, family calendars, wellness appointments, lessons, and domestic household schedules.
• Arrange comprehensive domestic and international travel itineraries, including private/commercial flights, luxury accommodations, ground transportation, passports/visas, and detailed daily agendas.
• Handle personal errands, dry cleaning, high-end gift sourcing, returns, and bespoke personal shopping.
• Assist with planning, organizing, and executing private dinners, holiday gatherings, and events across both properties, including catering and staffing coordination.
• Manage household petty cash, credit cards, and expense reporting. Process vendor invoices and submit them to the accountant for timely payment.
• Maintain organized physical and digital filing systems for home warranties, service contracts, manuals, and household records.

Requirements

• Experience as a Personal Assistant, Household Manager, or Estate Assistant.
• Commitment to maintaining strict privacy and confidentiality.
• Exceptional verbal and written communication skills.
• Proficient in digital calendar management and Microsoft Office.
• Strong problem-solving abilities.
• Valid driver’s license with a clean driving record and reliable personal transportation.
• Ability to foresee potential issues and address them before they impact the family.
• Keen eye for detail regarding home presentation, organization, and luxury standards.

Benefits

• Health, dental, and vision insurance
• 401(k) matching
• Paid time off (PTO) and paid holidays

Pay

$150,000-$200,000