Permitting & Regulatory Compliance Specialist II

About the role

We are looking for an experienced and dynamic Permitting & Regulatory Compliance Specialist II to join our growing team. In this role you will independently manage a defined caseload of permitting and compliance projects, owning delivery from application through approval. You'll be accountable for project execution, client communication, and regulatory outcomes, operating with minimal supervision and serving as the primary point of contact for assigned projects.

Responsibilities

• Own and manage a defined caseload portfolio of permitting and compliance projects from initiation through approval (e.g., 8–15+ active projects depending on complexity).
• Serve as the primary liaison between clients, agencies, and internal teams.
• Prepare, review, and submit complete and accurate permit applications.
• Analyze and respond to agency comments with clear, technically sound responses and monitor project timelines to ensure all deadlines are met.
• Identify risks early and implement solutions to keep projects on track.
• Conduct regulatory analysis and interpret applicable requirements as well as coordinate across disciplines (engineering, design, environmental, etc.).
• Maintain proactive communication with clients regarding status, risks, and outcomes. Achieve strong client satisfaction (minimal escalations, positive feedback) and build & maintain relationships with regulatory agencies and stakeholders.
• Delegate defined tasks to Level I staff and provide clear direction as well as review junior staff work for quality and completeness.
• Contribute to process improvements and documentation of best practices.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent required.
• 4–6+ years of relevant experience in permitting, compliance, or related fields, or an equivalent combination of education and experience.
• Experience in architecture, planning, real estate, engineering, construction, government, or related field.
• Must have Retail petroleum / Underground Storage Tank experience (* candidates without this experience will not be considered).
• Air quality permitting experience (strong plus).
• Demonstrates effective utilization and billable performance.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong project and time management skills (client-facing).
• Demonstrated ability and willingness to identify practical uses for company-approved AI tools to improve team processes, support better decisions, and increase efficiency.
• Demonstrated ability to review AI-generated content for accuracy, protect confidential information, and remain responsible for the final work product.

Work Location

This can be a hybrid position based out of any Core States Group office or a remote position.

Company Overview

Core States Group is an industry-leading architecture, engineering, and construction (A/E/C) firm trusted by many of the world’s most notable brands. With 24 offices across the United States and Canada, the firm delivers speed to market, cost certainty, and compelling design for national multisite programs and projects. Established in 1999, Core States Group drives innovation and improves everyday life for countless people across several markets, including Convenience, Distributed Generation, Financial, Grocery, Housing, Industrial, Restaurants, Retail, Semiconductor, Zero-Emission Vehicle (ZEV) Infrastructure, and more.