Performance and Advancement Coordinator
Manatt, Phelps & Phillips, LLP · Silicon Valley, CA · 1 mo ago
OTHR$70k–$77k/yrFull-time
We need to output HTML fragment with headings for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. We must not include Job ID etc. Remove boilerplate. Must preserve all substantive info.
We need to parse the posting.
Key sections:
- About the role: The paragraph after "Opportunity" maybe. The description: "We are seeking a highly organized and motivated individual to support the Firm's Performance & Advancement team and assist with the coordination of performance management and advancement processes for attorneys and consulting professionals. This is an exciting opportunity for a professional with demonstrated success providing administrative and coordination support in a fast-paced, service-oriented environment. Reporting to the Director of Performance Management, this role will assist with the administration of performance management systems and processes, reporting and documentation, meeting coordination, and other activities that support the Firm's performance and advancement objectives."
That's about the role.
- Responsibilities: List of duties bullet points. The posting has many responsibilities sentences. We need to extract them as list items.
- Qualifications: The bullet list after "Qualifications". Actually they have "Qualifications" heading then list of requirements: Bachelor's degree required; concentration... Minimum of two (2) years of experience... etc. Also they have "Skills" maybe separate? The posting includes many skill statements: Demonstrated client service orientation..., Ability to handle highly sensitive..., Demonstrated flexibility..., Strong interpersonal skills..., Strong analytical skills..., Ability to coordinate multiple projects..., Excellent written and verbal communication..., Strong skills in Microsoft..., Ability to work independently...
We could treat those as Skills section. Or we could combine Qualifications and Skills. The instruction: Use headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we need to decide which sections have content.
We have:
- About the role: yes.
- Responsibilities: yes.
- Qualifications: yes (education, experience).
- Skills: yes (many skill statements).
- Benefits: The posting says: "A full range of medical, financial and/or other benefits dependent on the position will also be offered." That's vague but it's a statement about benefits. It's not specific like health insurance, 401k, etc. It says "full range of medical, financial and/or other benefits". That is somewhat specific enough? It says "dependent on the position". It's still a statement about benefits being offered. According to rules: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them.
The benefits statement: "A full range of medical, financial and/or other benefits dependent on the position will also be offered." That is somewhat specific (medical, financial). It's not placeholder like "varies". It says full range of medical, financial and/or other benefits. I'd consider that real content. So include Benefits section with that sentence.
- Pay: The posting says: "The base annual pay range for this role is between $70,000–$77,000. The base pay to be offered will vary and depend on skills and qualifications, experience and location." That's specific pay range. So include Pay section with that.
- Schedule: No mention of schedule (full-time, part-time, hours). Not present. So omit Schedule.
- Requirements: Could be similar to Qualifications? The instruction includes Requirements as a possible heading. But we already have Qualifications. Might combine? The posting has "Qualifications" heading. We could treat that as Qualifications. Requirements maybe not needed. But we could also split: Requirements = education and experience; Skills = abilities. However the instruction says we can use those headings; we should not create empty sections. We have content for both Qualifications and Skills. So we can keep Qualifications for education/experience, Skills for abilities.
Thus sections: About the role, Responsibilities, Qualifications, Skills, Benefits, Pay.
Now we need to format.
Use
for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. We must not include Job ID etc. Remove boilerplate. Must preserve all substantive info.
We need to parse the posting.
Key sections:
- About the role: The paragraph after "Opportunity" maybe. The description: "We are seeking a highly organized and motivated individual to support the Firm's Performance & Advancement team and assist with the coordination of performance management and advancement processes for attorneys and consulting professionals. This is an exciting opportunity for a professional with demonstrated success providing administrative and coordination support in a fast-paced, service-oriented environment. Reporting to the Director of Performance Management, this role will assist with the administration of performance management systems and processes, reporting and documentation, meeting coordination, and other activities that support the Firm's performance and advancement objectives."
That's about the role.
- Responsibilities: List of duties bullet points. The posting has many responsibilities sentences. We need to extract them as list items.
- Qualifications: The bullet list after "Qualifications". Actually they have "Qualifications" heading then list of requirements: Bachelor's degree required; concentration... Minimum of two (2) years of experience... etc. Also they have "Skills" maybe separate? The posting includes many skill statements: Demonstrated client service orientation..., Ability to handle highly sensitive..., Demonstrated flexibility..., Strong interpersonal skills..., Strong analytical skills..., Ability to coordinate multiple projects..., Excellent written and verbal communication..., Strong skills in Microsoft..., Ability to work independently...
We could treat those as Skills section. Or we could combine Qualifications and Skills. The instruction: Use headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we need to decide which sections have content.
We have:
- About the role: yes.
- Responsibilities: yes.
- Qualifications: yes (education, experience).
- Skills: yes (many skill statements).
- Benefits: The posting says: "A full range of medical, financial and/or other benefits dependent on the position will also be offered." That's vague but it's a statement about benefits. It's not specific like health insurance, 401k, etc. It says "full range of medical, financial and/or other benefits". That is somewhat specific enough? It says "dependent on the position". It's still a statement about benefits being offered. According to rules: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them.
The benefits statement: "A full range of medical, financial and/or other benefits dependent on the position will also be offered." That is somewhat specific (medical, financial). It's not placeholder like "varies". It says full range of medical, financial and/or other benefits. I'd consider that real content. So include Benefits section with that sentence.
- Pay: The posting says: "The base annual pay range for this role is between $70,000–$77,000. The base pay to be offered will vary and depend on skills and qualifications, experience and location." That's specific pay range. So include Pay section with that.
- Schedule: No mention of schedule (full-time, part-time, hours). Not present. So omit Schedule.
- Requirements: Could be similar to Qualifications? The instruction includes Requirements as a possible heading. But we already have Qualifications. Might combine? The posting has "Qualifications" heading. We could treat that as Qualifications. Requirements maybe not needed. But we could also split: Requirements = education and experience; Skills = abilities. However the instruction says we can use those headings; we should not create empty sections. We have content for both Qualifications and Skills. So we can keep Qualifications for education/experience, Skills for abilities.
Thus sections: About the role, Responsibilities, Qualifications, Skills, Benefits, Pay.
Now we need to format.
Use for each section heading.
After each heading, we need content: either
for prose, or
- for list.
For About the role: prose paragraph(s). Could be one
containing the description. For Responsibilities: list of duties. We need to extract each duty as separate
- . The posting responsibilities are a long paragraph with many duties separated by periods. We need to split into sensible items.
Let's list them:
From the posting:
"Administer the Firm's performance management system (currently viEval) and related processes, including maintaining review forms, surveys, system data, user access, and supporting documentation."
"Serve as the primary point of contact for performance management process questions and coordinate performance review and advancement timelines by tracking completion of required activities, maintaining target deadlines, and following up with participants to ensure timely execution of review processes."
"Draft and distribute communications, documentation, and other materials related to performance management and advancement activities."
"Maintain performance management records, process documentation, trackers, confidential files, and review resources, ensuring information, documentation, and target deadlines remain accurate and up to date throughout each review cycle."
"Partner with Accounting to support the import of review-related matter data and assist in identifying and resolving data issues."
"Research, analyze, and organize historical performance management data to prepare reports, presentations, and other reporting materials."
"Conduct routine data audits to ensure data accuracy and completeness."
"Identify opportunities for process improvements and work with committees and business partners to evaluate updates to performance management processes, templates, forms, and related resources."
"Coordinate meetings, schedules, and related logistics supporting performance management and advancement activities, including committee meetings and other review-related processes."
"Partner with Engagement, Training and Development, Human Resources, Accounting, and other business teams to support performance management and advancement activities."
"Maintain current professional rosters throughout the review cycle, including tracking new hires, departures, and leaves of absence, and any other data relevant to the review process."
"Maintain the Firm's real-time feedback process and ensure feedback is shared with the appropriate stakeholders."
"Assist with surveys and data collection efforts, including sourcing and compiling professional development data."
"Assist with special projects and other initiatives as assigned."
That seems comprehensive.
Now Qualifications: list items:
- Bachelor's degree required; concentration in Human Resources, Business Administration, Communications, or a related field preferred.
- Minimum of two (2) years of experience supporting performance management, professional development, learning and development, organizational development, human resources, or related talent functions, preferably within a law firm, consulting firm, or similar professional services organization.
- Experience working within a law firm or other professional services organization is strongly preferred.
We could also include "Demonstrated client service orientation..." but that's skill.
Thus Qualifications as above.
Skills: list items:
- Demonstrated client service orientation with the ability to build effective working relationships and interact professionally with individuals at all levels of the Firm while appropriately holding participants accountable for program responsibilities, timelines, and deadlines.
- Ability to handle highly sensitive and confidential information with discretion, sound judgment, and professionalism.
- Demonstrated flexibility and the ability to manage competing priorities, adapt to changing business needs, and perform effectively in a fast-paced environment.
- Strong interpersonal skills with the ability to establish collaborative working relationships, respond effectively to stakeholder needs, navigate challenging situations with professionalism, and contribute positively within a team environment.
- Strong analytical skills, including the ability to compile, organize, analyze, and draw logical conclusions from data and information presented in a variety of formats.
- Ability to coordinate multiple projects and programs simultaneously while maintaining accuracy, organization, attention to detail, and follow-through.
- Excellent written and verbal communication, organizational, and proofreading skills, with the ability to prepare professional communications and produce accurate, high-quality work.
- Strong skills in Microsoft Word, Excel, PowerPoint, Outlook, Teams, SharePoint, and Adobe Acrobat Pro.
- Experience with viEval, Workday, or similar systems is a plus.
- Ability to work independently while collaborating effectively across teams, managing changing priorities, and accomplishing multiple detailed tasks simultaneously with a proactive and positive approach.
Now Benefits: The statement: "A full range of medical, financial and/or other benefits dependent on the position will also be offered."
We could put as
. Pay: "The base annual pay range for this role is between $70,000–$77,000. The base pay to be offered will vary and depend on skills and qualifications, experience and location." We could put as
. Now ensure we don't include any boilerplate like EEO etc. Remove. Now output HTML fragment only. Let's craft. We'll have:
About the role
We are seeking a highly organized and motivated individual to support the Firm's Performance & Advancement team and assist with the coordination of performance management and advancement processes for attorneys and consulting professionals. This is an exciting opportunity for a professional with demonstrated success providing administrative and coordination support in a fast-paced, service-oriented environment. Reporting to the Director of Performance Management, this role will assist with the administration of performance management systems and processes, reporting and documentation, meeting coordination, and other activities that support the Firm's performance and advancement objectives.
Responsibilities
- Administer the Firm's performance management system (currently viEval) and related processes, including maintaining review forms, surveys, system data, user access, and supporting documentation.
- Serve as the primary point of contact for performance management process questions and coordinate performance review and advancement timelines by tracking completion of required activities, maintaining target deadlines, and following up with participants to ensure timely execution of review processes.
- Draft and distribute communications, documentation, and other materials related to performance management and advancement activities.
- Maintain performance management records, process documentation, trackers, confidential files, and review resources, ensuring information, documentation, and target deadlines remain accurate and up to date throughout each review cycle.
- Partner with Accounting to support the import of review-related matter data and assist in identifying and resolving data issues.
- Research, analyze, and organize historical performance management data to prepare reports, presentations, and other reporting materials.
- Conduct routine data audits to ensure data accuracy and completeness.
- Identify opportunities for process improvements and work with committees and business partners to evaluate updates to performance management processes, templates, forms, and related resources.
- Coordinate meetings, schedules, and related logistics supporting performance management and advancement activities, including committee meetings and other review-related processes.
- Partner with Engagement, Training and Development, Human Resources, Accounting, and other business teams to support performance management and advancement activities.
- Maintain current professional rosters throughout the review cycle, including tracking new hires, departures, and leaves of absence, and any other data relevant to the review process.
- Maintain the Firm's real-time feedback process and ensure feedback is shared with the appropriate stakeholders.
- Assist with surveys and data collection efforts, including sourcing and compiling professional development data.
- Assist with special projects and other initiatives as assigned.
Qualifications
- Bachelor's degree required; concentration in Human Resources, Business Administration, Communications, or a related field preferred.
- Minimum of two (2) years of experience supporting performance management, professional development, learning and development, organizational development, human resources, or related talent functions, preferably within a law firm, consulting firm, or similar professional services organization.
- Experience working within a law firm or other professional services organization is strongly preferred.
Skills
- Demonstrated client service orientation with the ability to build effective working relationships and interact professionally with individuals at all levels of the Firm while appropriately holding participants accountable for program responsibilities, timelines, and deadlines.
- Ability to handle highly sensitive and confidential