People Team Coordinator - Pleasanton, CA

About the role

The People Team Coordinator supports Talent Acquisition by ensuring a positive candidate experience and assisting with various administrative tasks. They also collaborate with the People Team to facilitate a positive onboarding experience.

Responsibilities

• Schedule candidate interviews, maintain ongoing communication with hiring managers, interview team, and candidates.
• Cook up logistics and fill gaps during the recruiting process.
• Aid in updating and maintaining Greenhouse, Calyxo's applicant tracking system.
• Initiate background checks, trigger onboarding process in HRIS, and manage I9 verification process for all new joiners.
• Aid in the employee termination process, including documentation preparation and coordinating exit procedures.
• Collaborate with People Team members to ensure a positive onboarding experience, including proactive communication around timelines, due dates, and what to expect.
• Maintain accuracy in HR systems and ensure timely completion of transactions related to day-to-day employee lifecycle processes.
• Aid in reviewing and improving People team workflows and documentation to enhance efficiency, compliance, and employee experience.
• Assist with ad hoc projects and reports, such as monthly headcount reports and All Employee Meeting materials.
• Create credentialing letters for all commercial new hires.
• Update letters and order drug tests, as needed.
• Support Employee Engagement activities.
• Provide administrative support to the whole People Team.

Requirements

• Education: 4-year college degree or equivalent experience.
• Experience: minimum 2 years HR admin and/or coordinator experience.
• Work location: Pleasanton, CA.
• Travel: Full time employment.
• Experience working on projects in a cross-functional environment.
• Exceptional oral and written communication skills.
• Intermediate level skill in Microsoft Excel (SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
• Intermediate level skill in Microsoft Word (inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
• Intermediate level skill in PowerPoint (building professional slide decks with above-average graphics, layouts, images).
• A natural self-starter with a genuine curiosity and drive to dig in, figure things out, and find solutions – someone who takes initiative without waiting to be asked.
• Compliance with relevant county, state, and federal rules regarding vaccinations.

Preferred Qualifications

• Experience with platforms including Greenhouse, HiBob, and Paylocity.
• Working knowledge of Microsoft SharePoint for building and maintaining internal intranet pages, document libraries, and HR knowledge resources.
• Experience working in a customer service oriented/administrative environment.
• Knowledge of v-lookups and other advanced Microsoft excel skills.

Pay

$85,000 - $95,000 base salary plus variable incentive plan and stock options.

Schedule

Full time employment.