People Systems Administrator, Workday

About Vanta

Vanta helps businesses earn and prove trust by enabling companies to practice better security and prove it with ease. We believe security should be monitored and verified continuously. Our kind and talented team includes individuals with and without prior security experience. We are committed to hiring diverse talent and fostering an inclusive work environment.

About the role

As a People Systems Administrator at Vanta, you will drive the design, configuration, and optimization of Workday across the company. You will have deep functional ownership of the Payroll, Benefits, and/or Absence modules. Reporting to the Sr. Manager, People Systems, you will act as a trusted consultant and system expert, partnering with leaders across People, Payroll, Finance, IT, and Legal to identify opportunities, implement advanced solutions, and improve the employee experience.

Responsibilities

• Own the design and configuration of the Workday platform.
• Lead the design and implementation of configurations across Workday modules (Core HCM, Payroll, Benefits, Absence, Time Tracking), including business processes, security groups, condition rules, and calculated fields.
• Serve as the primary technical expert for Workday enhancements, partnering with cross-functional teams to gather requirements and translate business problems into scalable system solutions.
• Build administration frameworks and standards: security role design, tenant and environment management, change control, testing protocols, and documentation.
• Design reusable, scalable solutions to prevent recurring issues.
• Own change management for system changes, including stakeholder communications, training, and enablement to ensure adoption.
• Proactively analyze Workday processes, integrations, and user interfaces to surface inefficiencies and optimize business processes.
• Stay ahead of the Workday roadmap and release cycles by reviewing release notes, assessing feature impact, running regression testing, and implementing improvements.
• Identify manual processes in People Ops and proactively automate or streamline them.

Requirements

• 5+ years in HRIS/People Systems, including significant hands-on Workday configuration and administration.
• Demonstrated depth in at least one of the following Workday modules: Payroll, Benefits, or Absence, with working knowledge of the other two and their interactions.
• Workday certification preferred.
• Strong command of the Workday business process framework, security configuration, condition rules, and calculated fields.
• Proven experience owning complex systems initiatives end-to-end, not just executing assigned tasks.
• Strong problem-solving and analytical skills, with the ability to translate business needs into technical solutions.
• Exceptional communication and interpersonal skills; effective working independently and collaboratively across teams.
• Track record of handling confidential employee data with care and designing systems that meet audit and compliance requirements.
• Must be authorized to work in the U.S. without employer sponsorship.
• Open to using AI to amplify skills and strengthen work, demonstrating curiosity, willingness to learn, and sound judgment in applying AI responsibly.

Benefits

• Industry-competitive salary and equity.
• Comprehensive medical, dental, and vision coverage, with 100% of employee-only benefit premiums covered for most medical plans.
• 16 weeks paid Parental Leave for all new parents.
• Health & wellness stipend.
• Remote workspace, internet, and cellphone stipend.
• Commuter benefits for team members in SF and NYC.
• Family planning benefits.
• Matching 401(k) contribution with immediate vesting.
• Flexible PTO policy, plus 80 hours of Sick Time.
• 11 company-paid holidays.
• Virtual team building activities, lunch and learns, and other company-wide events.
• Offices in SF, NYC, London, Dublin, Tel Aviv, and Sydney.

At Vanta, we are committed to hiring diverse talent of different backgrounds and providing an inclusive work environment for all. We do not discriminate based on race, gender identity, age, religion, sexual orientation, veteran or disability status, or any other protected class.