People Development Coordinator, New Hire Orientation

What You'll Do

• Prepare and run New Hire Orientation, including early room setup, check-in, onboarding tasks, badging and multi-factor authentication support, nametag preparation, escalations, and staying through dismissal
• Manage start lists, invites, and stakeholder communications: prepare and distribute lists, notify onboarding partners, resolve errors/duplicates, and keep information current
• Maintain the new-hire inbox, respond to inquiries, open and track tickets with IT or HRIS to resolution, handle no-show follow-ups, and coordinate reschedules with Recruiting and HR
• Track attendance, no-shows, and exceptions accurately; enter data and produce clear reports on key metrics
• On added rotation days, complete post-session closeout (attendance finalization, completions upload, room reset, supply restocking) and support related follow-ups such as time clock issues
• Proactively handle issues that arise during orientation and throughout the week—identify next steps, take action, and escalate to the right owner when needed
• Support organizational development coordination and administration, plus leadership development or NHO project work as site needs arise

What You'll Bring

• 1+ year of experience in program coordination, HR operations, learning operations, event operations, or a related field
• Ability to work fully on-site; available Friday/Sunday/Monday (plus Tuesday or Thursday on rotation) and able to start as early as 6:00 a.m. on orientation days
• Strong organization and follow-through and ability to multi-task
• Comfortable giving and receiving feedback; thinks on feet and solves problems without waiting for direction
• Reliable, consistent, and driven: completes work to standard, improves processes, advances independently, and follows through
• Exemplary communication skills, both written and verbal, and ability to speak in front of large audiences
• Proficiency in Microsoft Office, particularly Outlook and Excel and ability to learn internal tools

Benefits

• Competitive pay
• Medical plans > plan options with $0 payroll deduction
• Fertility, adoption, and surrogacy benefits
• Dental (including orthodontic coverage) and vision plans, both have options with a $0 paycheck contribution
• Company Paid (Health Savings Accounts) HSA Contribution when enrolled in the High-Deductible medical plan with HSA
• Flexible Spending Accounts (FSA)
• 401(k) with employer match, Employee Stock Purchase Plans, and other financial benefits
• Employee Assistance Program
• Sick and Vacation time (Flex time for salary positions, Accrued hours for Hourly positions), and Paid Holidays
• Back-up childcare and parenting support resources
• Voluntary benefits to include: critical illness, hospital indemnity, accident insurance, theft & legal services, and pet insurance
• Weight Loss and Tobacco Cessation Programs
• Tesla Babies program
• Commuter benefits
• Employee discounts and perks program, Tesla