People & Culture - Administrative Staff Assistant

About the role

Seattle City Light’s People & Culture team is seeking a driven, highly motivated and detail‑oriented Administrative Staff Assistant. This essential team member will anticipate needs, clear obstacles, and drive improvements to build capacity for the People & Culture Officer and staff. The position is onsite four days a week at the Seattle Municipal Tower in downtown Seattle. The role requires integrity, discretion, sound judgment, emotional intelligence, and professionalism in handling confidential matters and interacting with employees and stakeholders across the utility.

Responsibilities

• Manage complex calendars and scheduling to support People & Culture programs across the utility.
• Track key deliverables, monitor timelines, and follow up on outstanding items to ensure forward progress.
• Serve as liaison for direct reports and support smooth communication flow within the team.
• Proactively coordinate, craft, and manage internal and external communications on behalf of the People & Culture Officer.
• Plan, organize, and support team activities such as staff meetings, all‑staff events, off‑sites, and workforce‑related engagements.
• Handle confidential employee matters promptly, accurately, and with high emotional intelligence.

Required Qualifications

• One year of experience in administrative analysis, budget administration or preparation, office management, personnel administration, program administration, or a similar role.
• A bachelor’s degree in business, public administration, or a closely related field, or an equivalent combination of education, training, and experience.

Desired Qualifications

• Strong written and verbal communication skills with exceptional attention to detail.
• 3–5 years of experience in a complex, multicultural environment, HR setting, or other confidential workspaces.
• Demonstrated ability to build and refine processes that enhance the employee or customer experience.
• Experience supporting an executive leader with diverse lines of business.
• Proficiency with modern digital tools (e.g., Office 365, Asana).
• A calm, proactive, and emotionally intelligent approach to navigating complexity and change.

Benefits

Seattle City Light offers a comprehensive benefits package including vacation, holiday, and sick leave, as well as medical, dental, vision, life, and long‑term disability insurance for employees and their dependents.

Pay

The full salary range for this position is $41.44 – $48.31 per hour.

Schedule

On‑site four days a week at the Seattle Municipal Tower in downtown Seattle.

Emergency Response Commitment

Seattle City Light is committed to reliable service during emergencies. Through the Emergency Response Program, each employee is assigned a role—usually aligned with their regular duties—to support emergency operations. Participation is required.