People & Business Operations Manager

About the role

As People & Business Operations Manager, you'll own the day-to-day people, finance, and administrative infrastructure that keeps Ambrosia Energy running smoothly. You'll be the go-to person for payroll, benefits, banking, and accounting operations, and you'll help scale the team through recruiting support, all while helping us adopt tools that make the business run more efficiently.

Responsibilities

• Manage payroll and Carta administration (equity grants, cap table updates); serve as the first point of contact for employee questions on pay, equity, and general employment matters
• Administer health insurance and other employee benefits; handle one-off HR needs
• Insurance policy management (D&O, general liability, property, etc.)
• Maintain employee handbook and basic HR policies (PTO, expense policy, remote work)
• Track deadlines and execute compliance requirements (state registrations, workers' comp, required labor posters/notices per state you have employees in)
• Corporate registration upkeep (state filings, franchise tax, registered agent renewals)
• Support accounting and bookkeeping operations; coordinate with outside accountants/CPA on tax filings and compliance deadlines
• Manage company bank accounts, including transfers, reconciliations, and coordination with finance on cash needs
• Evaluate, implement, and maintain AI tools to streamline business operations
• Keep HR, finance, and administrative processes organized and well-documented as the company scales
• Support other tasks such as recruiting, operations, and other business functions

Requirements

• Bachelor's degree, or equivalent practical experience
• 2-4 years of experience in HR operations, business operations, accounting, or a related administrative/operations function
• Experience working with payroll systems, cap tables, bank accounts and bookkeeping
• Must be able to work extended hours and/or weekends as needed

Preferred Skills

• Experience with Rippling, Ramp, Quickbooks, and Carta
• Familiarity with basic accounting/bookkeeping practices
• Experience at a startup or fast-paced small team, where you wear multiple hats
• Interest in or comfort with AI tools and general tech-savviness

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. The company is unable to sponsor employment visas at this time.