PEIMS Specialist

Qualifications

• High School Diploma/GED required.
• Bachelor’s degree desired.
• 2+ Years in customer support roles.
• 2+ Years experience in data entry, record keeping, word processing, and spreadsheet maintenance.
• Auditing experience preferred.
• PEIMS-reporting experience preferred.

Required Knowledge, Skills, And Abilities

• Be a self-starter.
• Be well-organized.
• Proficiency in utilization of spreadsheets.
• Excellent verbal and written communication skills.
• Excellent problem-solving skills.
• Creative thinking to deliver innovative solutions.
• Strong personal and relationship building skills.
• Exceptional time management and organizational skills.
• General knowledge of computer systems (hardware/software/networking/Internet).
• Ability to learn, understand, and support multiple software systems on multiple device types and operating systems.
• Ability to maintain effective working relationships with a consistently positive attitude.
• Ability to meet established deadlines.
• Ability to maintain accurate and auditable records.
• Maintain a professional appearance and neat work area.
• Ability to travel (as required).

Responsibilities And Duties

• Audit & approve enrollment and transfer enrollment records syncing from the admissions system in the Student Information System.
• Reactivate student enrollment if returned within 30 days from withdrawal.
• Add new & delete old enrollment records from future school year when the Academic Year rollover happens each Spring.
• Search state database (TEAL), for TSDS Enrollment information, to verify students based on provided proof of identity.
• Review provided documentation for proof of residency (Campus ID of Residence), At Risk coding, and eligibility determination for Pre-K enrollment.
• Maintain the student records and process requests for student information.
• Verify / Update student demographic data in Student Information System.
• Analyze and monitor campus enrollment, withdrawal, and attendance procedures.
• Enter / Audit / Maintain Special Programs Enrollment / Withdrawal records. Special Programs include EB, SpEd, Dyslexia Services, Dyslexia Risk, Migrant, Immigrant, etc.
• Review and provide guidance to Campuses with regards to scheduled classes and achievement records.
• Review Campus discipline records maintained in the Student Information System, and verify accuracy according to prescribed procedures.
• Review data recorded for Graduation Details (reported to the State) based on approved Graduation cover sheet and withdrawal form, prior to coding student withdrawn as a graduate.
• Resolve issues based on Duplicate Enrollments reports, or needed PID changes.
• Create any necessary Needs Lists for each school each week, follow-up with the Campus Secretary / Registrar, and assist with necessary corrections as needed.
• If necessary, provide training to Campus Secretary / Registrar to perform PEIMS-related data entry respectively.
• Be available to assist with special assignments during the year (i.e. PEIMS verifications, Attendance reports, Achievements, discipline, etc.).
• Work with Campuses to review and sign-off on each 6-week Reporting Period End Reports.
• Work with Campuses to perform 1st and 4th Six Weeks Roster Reconciliations.
• Work with Campuses to review and sign-off on 3 PEIMS Submissions (Fall, Summer, Extended Year), and Other Core Collections (Charter School Waitlist, Winter Class Rosters).
• Assist PEIMS Team Leads/Coordinators to collect and/or provide guidance to Campuses for correcting data with regards to State and/or Federal Reporting Submissions.
• Afford assistance with any District audits.
• Assist PEIMS Team Leads/Coordinators to collect data for any District audits.
• Be available to assist with other special assignments related to State and/or Federal Reporting during the year.
• Assume new responsibilities as needed.