PEIMS Clerk

About the role

We are looking for a mission-driven team member who is committed to customer service excellence and has the ability to build strong relationships that invest families and staff in the importance of attendance, engagement and accurate student data.

Responsibilities

• Serving as a member of the Brillante front office team greeting families, answering phones, responding to inquires, serving on the front desk coverage rotation and providing exceptional service and communication to families
• Managing PEIMS data submissions, reporting cycles, and ensuring compliance with TEA requirements
• Promoting strong daily attendance by partnering with students, families and staff
• Maintaining daily attendance systems, ensuring accuracy, compliance, and timely reporting
• Documenting all attendance changes, correcting attendance data, and completing audits as needed
• Training staff and parents on PEIMS/student enrollment processes (report cards, attendance, special education coding, EB coding etc.)
• Communicating attendance updates to staff, identifying students at risk of chronic absenteeism and providing proposed next steps/plans to support early intervention
• Conducting parent outreach (calls, texts, emails) to support attendance improvement and address absences
• Entering, updating, and maintaining student records in the student information system
• Supporting student enrollment, withdrawals, and transfers, ensuring all documentation is complete and accurate
• Coordinating report card and progress report processes, including data verification and distribution
• Managing incoming and outgoing request for student records
• Reviewing enrollment paperwork to ensure completion and following up with families as needed
• Setting up, managing and auditing student folders
• Providing family support with enrollment paperwork, registration systems, and required documentation
• Maintaining accurate student rosters and supporting daily campus operational needs
• Collaborating with school leadership to review data reports and support decision-making
• Assisting with arrival/dismissal, campus events, enrollment drives, community events for recruitment and other family engagement initiatives

Qualifications

• Strong alignment to Brillante Academy’s mission and commitment to serving students and families
• High School Diploma
• Bilingual in English and Spanish required
• Excellent interpersonal and relationship-building skills
• Strong data management and organizational skills, with the ability to quickly learn, navigate, and utilize new systems and technology platforms effectively
• Experience working in a school setting and managing, maintaining, and entering large volumes of data with a high degree of accuracy preferred
• Able to manage multiple priorities in a fast-paced environment
• Customer service mindset with a warm, welcoming, and solutions-oriented approach
• Strong written and verbal communication skills

Benefits

We offer a competitive compensation package that includes comprehensive health, retirement and wellness benefits. All school leaders are equipped with the tools and supports needed to thrive including but not limited to curriculum, professional development, coaching, technology, supplies, etc.