PC - Project Coordinator – Commercial Sales Division

KEY RESPONSIBILITIES

• Coverage of projects from contract through closeout
• Tracking of project milestones, schedules, and deliverables
• Maintaining consistent communication across internal teams and external stakeholders
• Gathering and organizing project inputs including specifications, drawings, CAD files, and schedules
• Coordination with internal technical teams on shop drawing development
• Interface with architectural teams to confirm design intent and basis-of-design alignment
• Tracking shop drawing progress, revisions, and approvals
• Maintaining document control and version accuracy
• Managing submittals and tracking approval status
• Identifying potential delays and communicating schedule impacts
• Ensuring approved documents align with downstream processes
• Producing release and order coordination
• Reconciling approved shop drawings with order entry in Paradigm
• Ensuring alignment between approved scope, quantities, and contract value
• Tracking production releases and coordinating with manufacturing
• Identifying and communicating long-lead items
• Managing project closeout documentation including warranties and as-builts
• Ensuring all contractual deliverables are completed
• Contract and change management
• Tracking contracts, revisions, and project documentation
• Evaluating scope changes and coordinating next steps (change orders or service/warranty)
• Ensuring all changes are documented, approved, and aligned with project scope and billing
• Scheduling and issue tracking
• Maintaining project timelines and tracking key milestones
• Identifying and communicating schedule impacts
• Tracking and following up on open issues to resolution
• Logistics and delivery coordination
• Coverage of jobsite deliveries with manufacturing, carriers, and customers
• Tracking delivery schedules and communicating updates
• Monitoring and documenting delivery issues (shortages, damages, remakes)
• Systems and data management
• Utilization of Microsoft Excel for tracking and reporting
• Maintaining project visibility and pipeline updates in Salesforce
• Ensuring consistency and accuracy across systems

QUALIFICATIONS

• 3–7+ years of experience in construction, manufacturing, or commercial project coordination
• Experience with CRM systems (Salesforce preferred)
• Experience with shop drawings, submittals, and construction documentation
• Familiarity with AIA billing and construction billing processes
• Experience with Procore or similar construction management platforms preferred
• Strong proficiency in Microsoft Excel
• Experience with order/configuration systems (Paradigm or similar) is a plus
• Strong organizational and communication skills
• Able to manage multiple projects simultaneously
• Detail-oriented with a proactive, problem-solving mindset