PC - Project Coordinator – Commercial Sales Division

POSITION OVERVIEW

We are seeking a Project Coordinator to support our Commercial Division based in Boston, MA. This role is responsible for coordinating projects from contract through production, delivery, and closeout—ensuring alignment between sales, technical teams, customers, and manufacturing.

This is a hands-on, detail-oriented position within a fast-paced commercial construction and manufacturing environment.

KEY RESPONSIBILITIES

• PROJECT COORDINATION

• Coordinate commercial projects from contract through closeout
• Track project milestones, schedules, and deliverables
• Maintain consistent communication across internal teams and external stakeholders

• SUBMITTALS & APPROVALS

• Manage submittals and track approval status
• Identify potential delays and communicate schedule impacts
• Ensure approved documents align with downstream processes

• PRODUCTION RELEASE & ORDER COORDINATION

• Reconcile approved shop drawings with order entry in Paradigm (manufacturing integration platform)
• Ensure alignment between approved scope, quantities, and contract value
• Track production releases and coordinate with manufacturing
• Identify and communicate long-lead items

• CLOSEOUT

• Manage project closeout documentation including warranties and as-builts
• Ensure all contractual deliverables are completed

• CONTRACT & CHANGE MANAGEMENT

• Track contracts, revisions, and project documentation
• Evaluate scope changes and coordinate next steps (change orders or service/warranty)
• Ensure all changes are documented, approved, and aligned with project scope and billing

• BILLING & FINANCIAL COORDINATION

• Support AIA billing and schedules of values
• Coordinate billing submissions through Procore (construction management platform)
• Align invoicing with contractor billing cycles
• Coordinate transfer of title documentation to support billing
• Manage lien waivers, insurance documentation (COIs), and compliance requirements

• SCHEDULING & ISSUE TRACKING

• Maintain project timelines and track key milestones
• Identify and communicate schedule impacts
• Track and follow up on open issues to resolution

• LOGISTICS & DELIVERY COORDINATION

• Coordinate jobsite deliveries with manufacturing, carriers, and customers
• Track delivery schedules and communicate updates
• Monitor and document delivery issues (shortages, damages, remakes)

• SYSTEMS & DATA MANAGEMENT

• Utilize Microsoft Excel for tracking and reporting
• Maintain project visibility and pipeline updates in Salesforce
• Ensure consistency and accuracy across systems

QUALIFICATIONS

• EXPERIENCE

• 3–7+ years of experience in construction, manufacturing, or commercial project coordination

• TOOLS AND SKILLS

• Experience with CRM systems (Salesforce preferred)
• Experience with shop drawings, submittals, and construction documentation
• Familiarity with AIA billing and construction billing processes
• Experience with Procore or similar construction management platforms preferred
• Strong proficiency in Microsoft Excel
• Experience with order/configuration systems (Paradigm or similar) is a plus
• Strong organizational and communication skills
• Ability to manage multiple projects simultaneously
• Detail-oriented with a proactive, problem-solving mindset

BENEFITS

Compensation: 80-90k per year, depending on skills and experience

PAY

Compensation: 80-90k per year, depending on skills and experience

SCHEDULE

Schedule: Full-Time, On-site