Payroll Tax Compliance

This is a Non-Employee Contingent Worker role providing services for TIAA’s family of companies and will be employed by TIAA's preferred 3rd Party Supplier. The anticipated term of this engagement will be 12 months, with potential extension based on business needs. This role will sit onsite, likely in a hybrid capacity, at the location(s) listed in this posting.

About the Role

As a Sr. Payroll Tax Specialist, you will support the TIAA Payroll Operations team to ensure tax rates are accurate and up to date in Workday, and payroll tax filings are completed in a timely manner. This role provides operations and audit support, oversees payroll processing functions, and ensures compliance with government regulations.

Responsibilities

• Review Workday Payroll Tax setup for each legal entity and jurisdiction, identify issues, and partner with Alight Tax Filing Services and HRIT to update and correct.
• Perform review of the Monthly-Quarterly Tax filing package for accuracy and timeliness; work with Payroll Accounting to ensure alignment and reconciliation with G/L records.
• Manage and reconcile payroll taxes at the employer and employee level; ensure timely remittances to tax authorities and accurate reporting of withholding taxes.
• Reconcile QTD and YTD tax amounts withheld, reported, and deposited on a quarterly and annual basis for assigned entities.
• Manage SUI rate updates; send to payroll processing provider and ensure updates in Workday.
• Complete and submit applications for new tax jurisdictions and closing jurisdictions.
• Research and resolve payroll tax notices for multi-state tax entities.
• Support internal and external audit data requests; prepare materials needed for tax provisions at year-end and tax audit.
• Partner with Payroll Accounting to research any open G/L items.
• Discover and identify new areas of risk and potential noncompliance; manage to resolution and full compliance.
• Oversee and review payroll payments and account reconciliations.
• Work with Payroll Manager to ensure payroll is processed in a timely manner in compliance with payroll laws and regulations.
• Supervise and control payroll preparation and production, including regular, special, and supplemental payrolls.
• Coordinate payroll operations with other accounting and data processing units; confer on changes and new systems.
• Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions.
• Regularly perform audits on the system to ensure data integrity; resolve discrepancies that might impact tax returns.
• Define key metrics, create metrics reports, and set up reporting processes.
• Collaborate with co-workers to increase productivity by eliminating duplication and coordinating information requirements.
• Drive process improvement initiatives to reduce manual efforts.
• Coordinate system improvements as new business requirements arise and enhance means of correcting possible noncompliance.

Requirements

• University degree preferred.
• 3+ years of work experience required; 5+ years preferred.
• Experience working independently as well as with stakeholders to communicate the benefits of tax initiatives.

Skills

• Exceptional standard of quality and accountability for achieving excellent results.
• Ability to effectively resolve and escalate issues.
• Strong record of delivery in payroll tax operations.

Pay

Base pay range: $39.66/hr - $55.29/hr. Actual base salary may vary based on relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

Schedule

• Start Date: 17-Aug-2026
• End Date: 20-Aug-2027
• Sedentary work; no travel required.