Payroll Tax Analyst III

Essential Duties And Responsibilities

• Ensure accurate and timely filing of federal, state, local, and provincial payroll tax returns.
• Oversee multi-state and multi-jurisdictional payroll tax compliance in a high-volume environment.
• Monitor tax deposits and funding to ensure compliance with all statutory deadlines.
• Review and validate tax configurations within Oracle HCM and ADP SmartCompliance to ensure accurate tax withholding and reporting.
• Manage quarter-end and year-end payroll tax reconciliations, including Forms 941, 940, W-2, T4, and related filings.
• Independently research and resolve complex payroll tax notices from federal, state, and local authorities.
• Lead interactions with tax agencies regarding assessments, penalties, and compliance matters.
• Support internal and external audits by preparing documentation, reconciliations, and detailed tax analysis.
• Identify root causes of tax discrepancies and implement corrective actions to prevent recurrence.
• Serve as a subject matter expert on payroll taxation, including wage limits, reciprocity rules, multi-state withholding, and unemployment tax complexities.
• Interpret federal, state, and provincial payroll tax regulations and assess impact to payroll processes.
• Provide guidance to Payroll Operations, HR, and Finance partners on payroll tax implications of business decisions.
• Support compliance related to garnishments, levies, and other statutory withholding requirements.
• Maintain strong internal controls over payroll tax processes to reduce financial and compliance risk.
• Perform reconciliations between payroll systems, tax service providers, and the general ledger.
• Proactively identify compliance gaps and recommend process improvements.
• Partner with ADP SmartCompliance to ensure proper system configuration and issue resolution.
• Support continuous improvement initiatives within payroll tax operations.
• Collaborate with payroll systems and HR technology teams to ensure accurate tax setup and maintenance in Oracle HCM.
• Participate in payroll system upgrades, tax updates, and process enhancements.
• Document standard operating procedures and strengthen process governance.

Qualifications

• Bachelor’s Degree in Accounting, Finance, Business, or related field (or equivalent experience).
• 5+ years of progressive payroll tax experience in a complex, multi-state environment.
• Experience with Oracle HCM and ADP SmartCompliance.
• Strong analytical skills and attention to detail.

Physical Requirements

• Frequently Repetitive Motions
• Eye/Hand/Foot Coordination
• Constantly Sitting
• Talking
• Hearing
• Office: This job primarily operates in a professional office environment and routinely requires the use of standard office equipment such as computers, phones, copy machines, etc.