Payroll Tax Analyst

At Flynn Group, we believe in the power of collaboration and value in-person interactions. This is why our employees work from the office four days per week, leaving Fridays to work from home. This setup cultivates casual conversations, problem-solving, and trusted relationships, creating an environment where innovation thrives.

About the Role

The Payroll Tax Analyst is responsible for all payroll tax activities, including compliance with local, state, and federal regulations, the reconciliation and accuracy of all payroll tax withholdings, deposits, and filings with 3rd Party Tax Service. You will respond timely and accurately to federal and state agency notices and inquiries, conduct periodic and quarterly audits to ensure accurate year-end processing of employee W-2s, and provide research and advice to Payroll regarding tax treatment of various transactions. This role works closely with the Payroll, Accounting, and Human Resources teams and acts as a backup for the Payroll Accountant.

Responsibilities

• Coordinate with ADP to ensure timely and accurate remittance and filing of all federal, state, and local payroll taxes. File select returns not handled by ADP.
• Complete periodic and quarterly tax reconciliations.
• Participate in the year-end audit process, including work paper preparation and supporting documentation for year-end payroll balance sheet accounts.
• Annually complete W-2 box reconciliations and coordinate year-end preparation of W-2s with Payroll and ADP.
• Respond to tax notices and work with agencies to resolve issues.
• Verify and balance transactions, such as payroll registers to tax deposits and reports for ADP.
• Identify and prepare employee tax adjustments as needed.
• Track and resolve payroll tax tracers.
• Reconcile report discrepancies and problems; create ongoing reconciliation spreadsheets for discrepancies and research/resolve items found.
• Set up and maintain correct withholding for payroll taxes.
• Assist in preparing impact analysis for new taxes and jurisdictions.
• Provide tax guidance and support to Payroll and HR teams.
• Assist with other special projects, as assigned.
• Act as backup for the Payroll Accountant, assisting in the preparation of various accounting work papers, schedules, exhibits, and summaries, as well as new accounts and/or revisions to the account structure.

Requirements

• Bachelor's degree in accounting or finance (preferred).
• 3+ years of payroll processing and payroll tax experience.
• Knowledge of and experience with US payroll tax regulations – federal, state, and local.
• Experience with SAP, Oracle, PeopleSoft, or other high-end ERP systems and customized queries for tax and accounting reconciliation.
• Highly proficient with Microsoft Excel.
• Experience with ADP tax administration services and SmartCompliance.
• Excellent judgment as well as superior analytical and problem-solving skills.
• Maintain the integrity and privacy of all employee payroll tax-related information.
• Extremely detail-oriented with strong organizational skills and the ability to work with minimal supervision both independently and in a team environment.
• Excellent verbal and written communication skills with an emphasis on providing stellar customer service to all internal and external contacts.
• Ability to multi-task and work under tight deadlines while maintaining a positive attitude.
• Excellent sense of humor – we like to have fun!

Schedule

In-office Monday through Thursday, work from home Friday.

Benefits

• Medical, Dental, and Vision insurance.
• Retirement and Savings Plan.
• Short- and Long-Term Disability.
• Basic Life Insurance and Voluntary Life Insurance.
• Tuition Reimbursement.
• Paid Time Off.
• Flexible/Hybrid Work Schedules.
• Company Outings.
• Dining Discounts.
• On-Site Fitness Center.
• On-Site Daycare.
• On-Site Café.
• Fun work environment!