Payroll Specialist - Hybrid (On-Site / Remote)

Spero Health is seeking a Payroll Specialist to join our team in Brentwood, TN. This role supports the mission of “Saving Lives, Instilling Hope and Restoring Relationships” in an integrated care environment. The position offers a hybrid schedule with a combination of on-site and remote work days.

About the role

The Payroll Specialist is a key member of the accounting department, processing biweekly, multi-state payroll and monthly expense reimbursements. This role requires a high level of organization, process management, and a willingness to grow with the company. The Payroll Specialist is responsible for all payroll processing functions, including account reconciliation, tax reporting oversight, and managing timely payment of company reimbursements while maintaining strict confidentiality.

Responsibilities

• Perform all daily payroll department functions.
• Handle all payroll tax activities, including compliance with local, state, and federal regulations and filing tax returns.
• Reconcile all payroll tax withholding and expense accounts to the payroll system.
• Develop and control tasks necessary to accomplish payroll processing objectives, including relationships with internal and external auditors and government agencies.
• Manage workflow (timesheets, etc.) to ensure accurate and timely payroll processing.
• Reconcile payroll prior to transmission and validate output reports.
• Remit voluntary benefit contributions (401k, HSA, and other benefits).
• Process garnishment calculations, compliance responses, and remittances.
• Assist with posting payroll journal entries.
• Audit and reconcile payroll withholding, clearing, and accrual accounts for all companies.
• Research and respond to employee inquiries in a timely manner.
• Train staff on payroll, timekeeping, and expense reimbursement processes.
• Assist HR with federally mandated annual benefit reporting.
• Code reimbursements for accounting to correct GL expense accounts.
• Prepare and balance payroll summaries and W-2 forms, ensuring accuracy with outside payroll processors.
• Coordinate the distribution and mailing of earnings statements.
• Assist the Director of Accounting with other payroll-related duties.

Requirements

• Associate’s Degree with a concentration in Business, Accounting, or Finance required; Bachelor’s Degree in Business Administration, Accounting, or Finance preferred.
• Minimum 3-5 years’ progressive experience in Payroll and Accounts Payable processing in a multi-state company setting.

Skills

• Proficient in all aspects of multi-state payroll processing, payroll withholding management, and payroll tax reporting compliance.
• Experience with computerized payroll and accounts payable systems; Paylocity (HRIS/payroll system) experience is a plus.
• Experience with Expensify expense reporting system is a plus.
• Intermediate to advanced knowledge of MS Office applications (Excel, Word, Outlook).
• Strong interpersonal skills with the ability to communicate and resolve teammate questions regarding payroll matters.
• Ability to read, analyze, and interpret company invoices and determine appropriate GL classification for expense reimbursement.
• Capacity to perform mathematical calculations, percentage allocations, and quantitative reconciliations of payroll and accounts.
• Ability to cultivate positive, professional relationships with the accounting team.
• Ability to prioritize tasks, adapt to urgent issues, and work well under deadlines.

Benefits

• Medical, Dental, and Health Savings Account
• Vision, Life, and Disability insurance (100% Company Paid)
• Generous PTO and paid holidays
• 401(k) retirement program with company match
• Wellness Programs (Fitness Reimbursement & Smoking Cessation)
• Employee Assistance Program (EAP)
• Discounts via Tickets at Work
• Career development and growth opportunities