Payroll Senior Specialist (34567)

About the role

The Senior Payroll Specialist will play a key role in a fast-paced, high-growth company, ensuring accuracy in payroll processes and entries, compliance with federal and state regulations, and adherence to established service levels in a timely and precise manner.

Responsibilities

• Analyze, prepare, process, and reconcile weekly and bi-weekly payroll.
• Complete all tasks related to payroll administration and execution.
• Gather, export, key, and audit timekeeping data; resolve all discrepancies.
• Maintain data integrity between payroll systems.
• Oversee PTO administration and approval; process vacation accruals and reconciliation.
• Submit cash requirements to Accounting for payroll funding and 401k deposit.
• Process involuntary deductions such as levies, child support, and garnishments.
• Issue pay cards and set up in the system.
• Manage trade programs related to payroll (e.g., IEC, CEF).
• Respond to employee and management inquiries regarding payroll matters, tax issues, and benefit plans.
• Complete and distribute Certified Payroll Reports; conduct DOL reporting in a timely manner.
• Complete Worker Wage Rate Forms and maintain compliance with prevailing wage and Davis-Bacon laws.
• Set up prevailing wage jobs in the system and maintain settings to ensure correct wage payments.
• Complete ROCIP and CCIP reporting.
• Perform weekly posting of payroll journal entries and reconciliation.
• Reconcile per diem per IRS guidelines.
• Process verification of employee requests.
• Recommend and implement changes to improve processes.
• Prepare, reconcile, and transmit weekly 401k deposits to Principal.
• Create weekly payroll reports and fulfill ad hoc reporting requests.
• Ensure DOL compliance with Wage and Hour per local, state, and federal guidelines.
• Perform other duties as needed to support projects, operations, and the department.

Qualifications

• Bachelor’s degree or equivalent years of experience.
• 7+ years of specialized payroll experience.
• Experience with Paycom and COINS is a plus.
• Certified Payroll Professional certification highly preferred.

Skills

• Strong customer orientation with excellent communication skills (written, verbal, and email).
• Meticulous with a strong attention to detail.
• Strong problem analysis and resolution abilities.
• Excellent analytical and organizational skills.
• Flexible; able to handle longer working hours during busy periods.
• High degree of maturity and discretion when handling confidential and sensitive payroll information.
• Reliable team player with superior data entry skills (fast and accurate).
• Knowledge of construction scale pay, certified payrolls, and job costing.
• Knowledge of applicable payroll taxes and related processes, including ongoing legislative changes.

Work Environment & Physical Demands

This job operates in a clerical office setting. The role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. Regular mobility within an office environment is required. The position involves prolonged periods of sitting at a desk and working on a computer, with the ability to talk, hear, and communicate effectively both written and orally, including by telephone. The employee may be required to walk; reach with hands and arms; bend; stoop; kneel; and crouch. Specific vision abilities include close vision, distance vision, color vision, and the ability to adjust focus. Normal or corrected hearing is required. The employee must regularly lift and/or move up to 50 pounds and may be required to climb stairs. The role requires the ability to work 8 hours a day, 40 hours per week, with overtime as required, and may include night or weekend shifts as needed.