Payroll Manager

Job Summary The Payroll Manager is responsible for managing all aspects of payroll functions within the organization. This role oversees end-to-end payroll operations, ensuring accurate and timely pay, tax compliance, system administration and supervision of payroll staff. The Payroll Manager serves as a key resource for employees and management in matters related to payroll policies and processes. The role manages hourly, overtime, union, prevailing-wage and per diem pay across multiple job sites and serves as the company's payroll compliance lead. Responsibilities And Duties Manage the day-to-day operations of the payroll department including training and supervising payroll staff.Assist in the review of field timesheets to ensure accuracy against job tickets and dispatch records, including overtime, double time, shift differentials, travel time and per diem.Oversee and manage the end-to-end payroll process, from timecard data review through final approval and payroll submission, ensuring timely and accurate payment of salaries, wages, bonuses, garnishments and deductions.Assist with the calculation and processing of union wages, fringe benefits and remittances under applicable collective bargaining agreements.Ensure the accurate processing of prevailing-wage payroll and prepare certified payroll reports. Ensure all monthly Union reports and benefits are paid with accuracy and complying with all union rules and deadlines.Assist with the off-cycle payments, bonuses, final pay, garnishments, child support orders and levies.Develop, implement, and update payroll policies and procedures to ensure compliance with legal requirements and best practices. Ensure compliance with federal, state, and local payroll regulations and tax requirements.Maintain accurate and confidential employee payroll data.Ensure compliance with all relevant wage-and-hour laws across every state where crews work, including multi-state withholding and reciprocity. Maintain up-to-date knowledge of legal requirements.Oversee payroll tax deposits and filings (Forms 941, 940, W-2, state unemployment and withholding returns).With the assistance of the HR Manager, maintain worker classification standards (exempt vs. non-exempt, employee vs. contractor).Manage payroll-related audits and ensure accurate reporting for compliance with legal and company standards.Support workers’ compensation audits with accurate payroll by class code.Prepare, submit and support any required pay-related reports to government agencies, wage and hour compliance, unemployment claims, and other regulatory filings with accurate documentation.Generate payroll reports for management including headcount, turnover, labor cost, analysis, and benefits utilization.Approve monthly Union benefit reports.Manage payroll records, including employee hours, earnings, tax withholdings, garnishment processing, deductions, and benefits contributions.Coordinate with HR on new hire setup for direct deposit enrollment, tax forms, and termination pay in compliance with union and state final pay requirements.Reconcile payroll to the general ledger each pay period and prepare month-end payroll journal entries and accruals.Allocate labor costs to jobs, equipment and cost centers to support job costing and billing.Answer employee pay questions promptly and clearly.Maintain internal controls, segregation of duties and audit ready documentation.Conduct monthly checks and balances audits of payroll data to ensure accuracy.Other duties as assigned by management. Qualifications And Skills Bachelor’s degree in Finance, Accounting, Human Resources, Business Administration, or a related field.5+ years of full-cycle payroll administration experience including two years in a management role.Strong knowledge and understanding of Union benefits and agreements, Union payroll, fringe remittances and certified (prevailing wage) payroll.Hands-on experience with multi-state payroll as well as Union and hourly workforces.Working knowledge of FLSA, federal and state wage-and-hour laws, and payroll tax requirements.Experience with a major payroll platform (e.g., BambooHR, ADP, Paycom, Paylocity, UKG, etc.,) and integration with an accounting system (e.g., QuickBooks)Strong Microsoft Office skills (Word, Excel, Outlook, Teams)High accuracy, sound judgment with confidential information and the ability to meet fixed deadlines.Excellent communication, leadership and interpersonal skills.High level of discretion, confidentiality, and integrity in handling sensitive information.Effective verbal, written and interpersonal communication skills.Ability to multi-task, flexibility in daily and weekly work schedule to meet deadlines and commitments. Preferred Qualifications Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).Payroll experience in construction, equipment rental, heavy industry or another field-labor environment.Familiarity with construction ERP or job-costing systems (e.g., FCC or NexGen). Physical Demands While performing the duties of this job, the employee is required to sit, stand, walk, stoop or crouch.Prolonged computer work.Work environment is a well-lit, air conditioned/heated office environment. GENERAL DUTIES And EXPECTATIONS Adhere to Company Code of Conduct/Ethics and Core Values.Follow direction from management and manage tasks prescribed.Multi-task, prioritize and manage time effectively.Punctual and dependable.Ensure security of information in all matters pertaining to company, client, and customer information.Contribute to the professional culture within the office and company overall.Provide leadership qualities regarding safety and company policies.40-hour work week in pursuit of company objectives. Occasional after-hours or weekend work during peak periods, such as payroll deadlines, quarter or year-end, or employee engagement.Occasional travel may be required. To learn more about Wilkerson Crane Rental, Inc., please visit: Website: WilkersonCraneRental.com Facebook: facebook.com/wilkersoncranerental/ LinkedIn: https://www.linkedin.com/company/wilkersoncranerental/