Payroll Manager

Key Responsibilities

• Oversee and manage the full-cycle semi-monthly payroll process, including preparation, auditing, and validation of payroll data, timecard imports, wage calculations, and post-payroll reporting
• Lead the processing of supplemental and off-cycle payrolls, ensuring accuracy, compliance, and timely execution
• Administer manual paycheck processing, including bonuses, corrections, and final pay for terminated employees in accordance with applicable laws
• Ensure accuracy and integrity of the time and attendance system, including auditing employee hours, approvals, and system data transfers
• Review, approve, and maintain updates to employee payroll records, including pay changes, retroactive adjustments, tax elections, garnishments, direct deposits, benefits deductions, PTO accruals, and job status changes
• Oversee and participate in year-end and year-begin payroll activities, ensuring accurate reporting and compliance
• Manage processing and reconciliation of Workers’ Compensation and FSA invoices
• Serve as the primary point of contact for employment verifications, including income and reference requests
• Act as liaison between the organization and third-party payroll vendors, ensuring service quality and issue resolution
• Provide guidance and interpretation to leadership on payroll policies, procedures, and compliance requirements
• Prepare, analyze, and distribute regular and ad hoc payroll, financial, and statistical reports for internal stakeholders and external partners
• Ensure timely and accurate completion of federal, state, and local reporting requirements, including EEO, BLS, and other regulatory filings
• Maintain compliance with federal and multi-state payroll laws and regulations, proactively identifying and mitigating risks
• Collaborate cross-functionally with other teams to ensure alignment and operational efficiency

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent combination of education and experience
• 5+ years of experience in payroll management, managing high-volume, multi-state, multi-location payrolls (2,000+ employees), including hourly, salaried, exempt, and non-exempt populations
• Certified Payroll Professional (CPP) designation preferred
• Experience with payroll and timekeeping systems such as UltiPro (UKG) preferred
• Strong knowledge of multi-state payroll tax regulations and compliance requirements
• Demonstrated ability to prioritize, organize, and delegate tasks in a fast-paced environment with competing deadlines
• Strong written and verbal communication skills, including the ability to prepare reports, business correspondence, and procedural documentation
• Advanced computer proficiency, including payroll systems, spreadsheets (Excel), databases, and standard business software
• Proven problem-solving skills with the ability to analyze complex situations, identify solutions, and manage variables with limited standardization