Payroll Manager

About the Role

The Payroll Manager and Administrator is responsible for the accurate and timely administration of payroll, compensation, benefits-related reporting, and payroll accounting processes. This role oversees biweekly payroll processing, payroll reconciliations, payroll-related tax reporting, and retirement plan reporting, while ensuring compliance with federal, state, and local regulations.

SAM is boldly reimagining what we can and should be, with a goal to be a model for the future of museums - a bold, dynamic hub of creativity, belonging, and cultural leadership, shaping the future of art and community.

Responsibilities

• Administer and process payroll accurately for 350 plus employees, in accordance with internal policies and regulatory requirements, and on schedule for all employees
• Manage and own the payroll process, being the knowledge expert on all employee and payroll policies and procedures
• Review and validate payroll data including earnings, deductions, taxes, accruals, and direct deposits
• Audit payroll transactions prior to processing to ensure accuracy and compliance
• Support regular and off-cycle payroll processing
• Ensure payroll changes are entered accurately and effective dated appropriately
• Maintain payroll records and supporting documentation
• Coordinate payroll processing timelines and communicate deadlines to stakeholders
• Review payroll to ensure that payroll is accurate, and submitted in accordance with deadlines
• Prepare reports to reconcile payroll on a biweekly basis
• Calculate wages, bonus and deductions and ensure that they are taxed appropriately
• Work closely with People & Culture to ensure that all employee changes are entered accurately, and the payroll system is accurate in calculating information

Additional responsibilities include payroll change management, time and attendance administration, leave and benefits coordination, compliance and reporting, employee support, and systems and process improvement.

Qualifications

• Bachelor of Arts degree in accounting or equivalent combination of education and experience
• Five to seven years’ related payroll and accounting experience required with a demonstrated level of increasing responsibilities
• Demonstrated experience in exercising good judgment concerning accounting management and compliance practices
• Demonstrated ability to establish and maintain effective relationships with executives, management, and employees
• Successfully assess priorities and work well with deadlines, exceptional time management, problem solving, and analytical skills
• Exercise discretion in maintaining confidentiality of sensitive information
• Proficiency in Microsoft Office Suite, Teams, and internet-based research
• Expertise in Microsoft Excel with an ability to create complex spreadsheets via formulas, pivot tables, and other excel functions

Preferred qualifications include experience with Paylocity, nonprofit, museum, arts, cultural, or unionized environments, familiarity with Washington State payroll and leave requirements, and CPP or FPC certification.

Benefits

• Fully employer paid HMP medical plan or an employee contribution PPO plan
• Dental, vision, and basic life insurance/LTD/AD&D
• Flexible Spending Account
• Short Term Disability
• Supplemental Dental Insurance
• Participation in SAM’s 403b retirement plan
• Discretionary 3% employer contribution regardless of participation
• Employer match program
• Paid time off for vacation, PSST, bereavement leave, and jury duty
• 11 scheduled holidays
• 1 paid floating holiday
• Subsidized unlimited Orca card
• Onsite fitness facility
• EAP
• Patron level membership to SAM
• Tier III membership to the American Alliance of Museums
• Discounts to museum shop and programming

Pay

The salary range for this position is $78,480 - $91,520 a year, with a target hiring range of $87,241.

Schedule

This role is typically scheduled to work business hours Monday - Friday, but requires a willingness to work a flexible schedule in support of the department or organization as self-directed or directed by your supervisor.