Payroll Manager
Payroll Processing
Manage and process accurate and timely payroll for all employees, including salaried, hourly, and contract staff on a bi-weekly basis.
Ensure compliance with payroll laws, tax regulations, and company policies.
Review and reconcile payroll data, including employee hours, benefits, deductions, and taxes.
Generate and distribute payroll reports to finance and management teams.
Ensure payroll calculations, deductions and garnishments are performed accurately.
Compliance and Reporting
Ensure adherence to local, state, and federal payroll regulations, including overtime, minimum wage, 403B/457 contributions and other tax laws.
Maintain accurate payroll records and respond to audit requests as needed for annual 403B audit and annual financial audit.
Provide all required wage reporting for annual 990 tax return; manage the reporting for workers comp wage audit and provide annual payroll estimates for workers comp renewal.
Review and oversee filing of payroll tax returns, W-2s, and other required reports in conjunction with payroll partners.
Systems Management
Maintain and optimize payroll systems (UKG, Company Mileage, etc.) for efficiency and accuracy.
Troubleshoot system issues and implement enhancements in collaboration with HR/IT or vendors.
Collaborate with HR, IT, and management to identify system requirements, upgrades, implementations and tailored solutions to meet organizational needs.
Process Optimization
Identify opportunities for process improvements to enhance payroll accuracy, reduce manual intervention, and streamline operations.
Develop and document standard operating procedures (SOPs) for payroll and timekeeping processes.
Monitor and evaluate the effectiveness of payroll and timekeeping systems, recommending upgrades or adjustments as needed.
Employee Support
Address payroll inquiries and resolve discrepancies promptly and professionally.
Educate employees on payroll policies, tax withholdings, and benefits deductions.
Team Leadership
Provide guidance and mentorship to junior payroll staff.
Serve as the subject matter expert on payroll-related matters across the organization.