Payroll Manager

About the role

The Payroll Supervisor at Charlie’s Produce is responsible for overseeing and managing the bi-weekly multi-state payroll process for approximately 1,700 employees. This role involves coaching and supporting two payroll staff members, coordinating with the accounting manager, and resolving payroll issues efficiently.

Responsibilities

• Lead and manage the full-cycle payroll process, ensuring accurate and timely payroll processing for all employees
• Supervise, train, and support payroll staff and coordinate with accounting team for accurate financial reporting
• Develop, document, and maintain payroll SOPs, internal controls, and system set up documents
• Oversee payroll inquiries and issues, ensuring timely, compliant resolutions
• Oversee payroll reporting, payroll related audits, 401K/Roth contributions, benefit deductions, and garnishments
• Audit new hires, rehires, employee changes, terminations, final payments
• Oversee security access permissions
• Oversee payroll audits, reconciliations, payroll journal entries, tax filings, and year-end processes (including W-2s and related reporting)
• Review current processes and procedures to improve efficiency and optimize the use of technology
• Improve payroll workflows and scalability
• Oversee secure and confidential payroll system and files, exercising discretion and integrity
• Stay up to date on changes in payroll laws, tax regulations, and industry best practices to ensure compliance and continuous improvement
• Develop payroll reporting metrics and internal auditing schedules
• Establish and maintain a positive working relationship with employees, third party vendors, and team members

Qualifications

• 10+ years payroll processing experience for a mid-to-large sized company in a multi-state environment
• 5+ Years experience in payroll and people supervision
• Bachelor's degree from an accredited institution in accounting, finance, business administration, or related field
• Payroll certification preferred
• Advanced knowledge of payroll software such as ADP Workforce Now and ADP Time and Attendance
• Knowledge of commonly used concepts, practices, and procedures within the accounting cycle
• Proficient in Microsoft Office
• Excellent communication and interpersonal skills
• Strong sense of self-motivation
• Excellent analytical and problem-solving skills with an emphasis on attention to detail and critical thinking
• Excellent time management, organizational, and follow-through skills