Payroll Manager (7378)

Payroll Manager Responsibilities

Lead and manage the payroll team, setting priorities, developing talent and ensuring consistent operational excellence across multiple legal entities and payroll locations.

Adhere to strict payroll deadlines.

Maintain employee confidence and protect payroll operations by keeping information confidential.

Oversee end-to-end payroll operations for multiple entities and states, ensuring timely and accurate payroll processing, tax withholding, reporting and year-end activities.

Act as a payroll subject-matter expert and point of contact for the organization: lead implementations, configuration, upgrades, integrations, testing and ongoing optimization to maximize system capability.

Cook with benefits: Coordinate enrollments and terminations in employee welfare programs (health insurance, short-term and long-term disability, life insurance, 401(k), COBRA).

Work closely with restaurant management, payroll staff and HR to ensure accuracy of payroll data: new hires, terminations, transfers, variable compensation inputs, and job information changes.

Interact with restaurant managers and employees to identify and resolve issues. Send questions and diligently follow up with managers to resolve outstanding issues, obtain required documents, etc., until all is complete.

Cook with benefits: Coordinate closely with accounts payable and Corporate Controller on payroll reconciliations, general ledger interfaces, month-end close, variance resolution and audit readiness.

Process child support orders, wage garnishments and tax levies for employees.

Prepare and process payroll for employees at specific locations: review base data, reconcile to source reports.

Review system reports for unusual clock outs and under-reported tips.

Respond to agency/employment verification requests.

Answer employee payroll questions, ensuring employees clearly understand payroll subjects and the necessity to comply with all local, state and federal payroll regulations.

Prepare or review all sales/use tax returns monthly for 8 states and multiple local jurisdictions, making sure they are timely filed.

Prepare and file all required payroll tax returns, W-2s, and quarterly / annual reports.

Aid in payroll record keeping and storage.

Coordinate with Controller to prepare for and manage external audits, respond to taxing authority inquiries, and resolve complex payroll issues.

Support other members of the accounting team as requested by the Controller.

Identify and eliminate unnecessary complexity within the payroll process.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration or equivalent experience.
• Strong working proficiency with major payroll / HRIS platforms – NetSuite and Paycom administration experience a plus.
• Prominent experience managing payroll across multiple legal entities and multiple U.S. states, with strong knowledge of federal, state and local tax and labor regulations.
• Thorough knowledge of U.S. federal/state payroll tax compliance, FLSA, and wage & hour regulations.
• Adhere to the highest of ethical business conduct and compliance by acting lawfully, ethically, honestly, and professionally in the performance of job functions at all times as well as maintain compliance with Company policy and procedures as it relates to all job functions.
• Comfortable with Excel (functions, data, pivot tables etc.) and other Microsoft Office applications.
• An analytical mind and a tendency to QUESTION EVERYTHING.
• Outstanding verbal and written communication skills.
• Ability to handle sensitive and confidential information with discretion and maturity.
• Ability to meet reasonable deadlines within a set monthly timetable.
• Willingness to work additional hours when workload warrants.
• Maintain a positive attitude working within a small team of 6 accounting and payroll personnel.
• Proactive mindset, creative problem-solving skills, always looking for greater efficiency and opportunities for automation.
• Comfortable working with minimal direction, dedicated to providing high-quality work product.
• Ability to prioritize multiple competing tasks, follow through on questions promptly, and rely on experience and judgment to accomplish goals.

Compensation & Benefits

• Competitive Salary ($70,000-$80,000 annually, based on experience)
• Group Medical, Dental, Vision, Short-Term and Long-Term Disability Insurance & Life Insurance
• 2 weeks paid vacation each year of employment
• 9 paid holidays
• 3 additional days personal time each calendar year
• 401(k) with company match
• Summer Hours program allows flex time from Memorial Day to Labor Day
• Lunch delivered every Thursday (on us) from the two best restaurants in town!
• Complimentary meal allowance at both Biaggi’s AND Ancho and Agave for personal use – up to $2,000 annually