Payroll Coordinator - West Des Moines, IA

About the Role

To work with the Payroll & Benefits Manager to complete all payroll functions of the organization, ensuring pay is processed on time, accurately, and in compliance with government regulations. The payroll department is responsible for the majority of the data entry regarding employee information and personnel files, ensuring it is always up-to-date and accurate.

Company Values

We believe in doing the right thing every day, operating with character and integrity, and being stewards of our resource by committing to:

• Our Animals
• Our People
• Our Environment
• Our Community

The core values of the organization include:

• Respect: We treat people with respect regardless of personal opinions or differing backgrounds, and no one within the organization is more or less important than anyone else.
• Accountability: We hold ourselves accountable for completing our job responsibilities and following through on our commitments.
• Good Decision-Making: We continuously improve processes, attain results, and create efficiencies to achieve our mission while solving problems based on factual information, analysis, wisdom, and experience.
• Flexibility: We react to changing circumstances, ambiguity, and uncertainty with confidence, openness, positive energy, and optimism.

Responsibilities

• Implements, maintains, and reviews payroll processing to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, transfers, leave of absences, vacations, changes to pay, and other personnel information.
• Enters, maintains, and/or processes information in the payroll system, including employees’ hourly rates, salaries, commissions, bonuses, time worked, paid leave, holidays, deductions, withholding, address changes, and other information.
• Processes and enters employee garnishments, ensuring information is entered correctly and paid to the correct agencies.
• Prepares and maintains accurate records and reports of payroll transactions.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Facilitates audits by providing records and documentation to auditors and accounting teams.
• Identifies and recommends updates to payroll systems and procedures.
• Issues or reissues physical or replacement checks or direct deposits when needed.
• Processes bi-weekly payroll for multiple entities and unscheduled payrolls on demand.
• Verifies and processes monthly benefit premium payments.
• Processes requests for verification of employment (current and previous) and wages (DHS, financial institutions, government).
• Runs reports to confirm and analyze payroll information for each process and payroll.
• Scans and uploads forms into electronic employee files in a timely manner.
• Helps ensure time off and pay information is recorded appropriately and provides training to employees where needed.
• Conducts payroll training for newly hired or promoted managers.
• Establishes relationships and works closely with approximately 200 managers and supervisors to collect accurate information and outstanding documents related to employee and payroll data.
• Responds timely to management and employee questions or requests.
• Verifies payroll bank funding, quarterly and annual tax returns.
• Assists with benefit questions and enrollments.

Requirements

• At least three to five years of experience in processing payroll is required.
• Bachelor’s degree in Accounting or other related field is preferred.
• Experience with processing payroll for 1000+ employees is preferred.
• Extensive knowledge of payroll functions.
• Proficient with Microsoft Office Suite and ADP payroll software.
• Excellent computer skills.
• Ability to multi-task and handle stressful situations in a busy office atmosphere.
• Effective time management, initiative, and dependability.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Positive attitude, friendliness, and excellent communication skills.
• Ability to work with a diverse population.
• Communication happens through email, phone, and in-person.

Work Environment

This position is performed indoors in a climate-controlled office. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Requirements

• Required to stand, walk, sit, use hands to finger, handle, or feel objects, tools, or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, or crawl, talk, or hear.
• Ability to read and write.
• Ability to lift or move up to 10 pounds and occasionally lift or move up to 50 pounds.
• Must be able to sit for long periods and maintain focus on projects such as computer screens or detailed paperwork.

Schedule

This is a full-time position requiring at least 40 hours per week, typically Monday through Friday. Flexibility in hours during payroll processing is required, as holidays impact payroll processing times and deadlines.

Company Expectations

• Adhere to Iowa Select Farms bio-security policy at all times, including reporting any violations or concerns to the management team.
• Compliance with Iowa Select Farms safety policies and procedures, including continuous education to maintain a safe work environment.
• Follow Iowa Select Farms animal wellbeing policy at all times and partner with the Production Well-being team in a timely manner if an incident occurs.