Payroll Coordinator

About the role

We are seeking a detail-oriented and organized Payroll Coordinator to support day-to-day payroll operations. The ideal candidate brings discretion, strong attention to detail, and a service-oriented approach, with the ability to follow established processes and manage confidential information in a fast-paced environment.

Responsibilities

• Prepare payroll input and import files using established templates, processes, and validation checks
• Support processing of assigned payroll groups and pay cycles, including recurring and off-cycle payrolls, to help ensure accurate and timely payroll completion
• Maintain accurate payroll records and documentation to meet audit and regulatory requirements
• Clock in employee hours and ensure timesheet compliance with internal policies
• Follow up on missing or incomplete time records
• Coordinate employee data updates with the People Solutions team, including benefit deductions and compensation changes
• Monitor the payroll inbox and helpdesk queue, provide first-level responses to routine payroll questions, and escalate more complex issues as needed
• Review, sort, and route incoming payroll mail, forms, and requests, and escalate time-sensitive or non-routine items to the appropriate team member
• Help employees with direct deposit setup, self-service portal navigation, and tax withholding updates using established resources and processes
• Complete post-payroll activities, including standard audits, reconciliations, and follow-up on identified issues

What You’ll Do

• Prepare recurring payroll reports and supporting documentation for internal stakeholders, including month-end and quarter-end reporting for Finance
• Aid in payroll audits, reconciliations, year-end activities, and other compliance-related reporting as needed

Requirements

Bachelor’s degree (Finance or Accounting preferred) 1-3 years of payroll experience Proficiency with Microsoft Office, especially Excel Familiarity with ADP Workforce Now Ability to work both independently and within a collaborative team environment Excellent interpersonal skills Strong analytical, teamwork and organizational skills Positive, enthusiastic energy with a desire to learn Excellent written and verbal communication abilities Proven ability to manage confidential information with integrity Capacity to adapt to shifting priorities and thrive under pressure