Payroll Coordinator

About the role

Step into a pivotal role where your accuracy and payroll expertise directly support employees and keep operations running smoothly. This is a hands-on opportunity to own end-to-end payroll coordination for a busy organisation, ensuring compliant, timely, and error-free processing in a fast-paced environment.

Responsibilities

• Process regular and off-cycle payrolls accurately and on schedule for assigned employees.
• Review, validate, and reconcile time and attendance data prior to payroll submission.
• Maintain and update employee payroll records, including changes to pay rates, tax status, and deductions.
• Administer benefits and other payroll deductions, ensuring correct setup and ongoing calculation.
• Monitor and apply federal and New Jersey state payroll laws and regulations in daily processing.
• Prepare and analyse payroll reports using Excel to identify discrepancies and support audits.
• Investigate and resolve payroll issues or employee inquiries in coordination with HR and Finance.
• Support year-end payroll activities, including verification of tax withholdings and reporting data.

Requirements

• Proven experience in payroll processing and administration in a corporate or multi-employee environment.
• Strong working knowledge of federal and New Jersey state payroll laws and regulations.
• Hands-on experience with time and attendance data management and payroll systems.
• Advanced attention to detail with a track record of delivering accurate, error-free payrolls.
• Proficiency in Excel for data analysis, reporting, and reconciliation tasks.
• Solid understanding of tax withholding, taxable earnings, and payroll reporting requirements.
• Experience administering benefits and other payroll-related deductions.
• Effective communication skills and ability to collaborate with HR, Finance, and employees.

Skills

• Experience working in a contract or contingent workforce environment.
• Familiarity with common payroll software platforms and HRIS systems.
• Background supporting payroll audits or compliance reviews.
• Exposure to multi-state payroll processing beyond New Jersey.

Qualifications

• High school diploma or equivalent required.
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Payroll-specific training or coursework in payroll administration preferred.
• Professional payroll certification (such as FPC or CPP) is an advantage.