Payroll Coordinator

About the Role

This position supports the firm-wide payroll function and processes multi-state, semi-monthly payrolls. The Payroll Coordinator reports to the Payroll/HRIS Manager for day-to-day management.

Responsibilities

• Process end-to-end semi-monthly payroll for hourly and salaried employees, collaborating with cross-functional teams to ensure accurate and timely payroll data.
• Audit employee timesheets and interact with supervisors to verify data and resolve discrepancies.
• Ensure accuracy of federal, state, and local taxes, employee benefit contributions, fringe benefits, garnishments, and other deductions on employee paychecks.
• Process and communicate garnishment information to all parties.
• Enter and maintain documents and data in the firmwide HRIS, including initial employment entry, payroll information, timesheets, vacation, and leave information.
• Monitor impact of changes in the HRIS system and ensure all associated fields and individual history screens are updated correctly.
• Reconcile and generate reports for each payroll, including monthly staffing and FTE reports for accounting, partners, firm management, and administrative cabinet.
• Prepare reports related to the Bureau of Labor & Statistics and develop other reports as needed.
• Respond to questions and inquiries from all levels of firm personnel on payroll-related matters.
• Handle written verifications of employment.
• Enter all payroll-related invoices into the accounting system.
• Perform other duties and responsibilities as assigned by management.

Requirements

• Two years of experience supporting a full-scope multi-state payroll (at least 100 personnel preferred).
• Excellent computer skills, including experience using spreadsheet programs.
• Workday HCM experience preferred.
• Working knowledge of database software and basic programming language preferred.
• Ability to learn advanced functions of HRIS database software and programming/report writing language.
• Analytic accounting/math skills.
• Proficiency in using spreadsheet, database, word processing software, and record-keeping programs in a Windows-based environment.

Skills

• Good oral and written communication skills.
• High attention to detail.
• Aptitude for learning and using specific computer applications.
• Ability to handle highly confidential information with discretion.
• Ability to work cooperatively with peers and other team members.
• Initiative and effective planning and organization skills.
• Customer service orientation.
• Ability to handle multiple priorities and meet deadlines.
• Ability to function under the pressure of changing priorities and deadlines.
• Ability to monitor information and manage projects.
• Ability to work at a fast pace with detailed information.

Physical and Mental Capabilities

• Ability to operate a telephone, personal computer, photocopy machine, 10-key adding machine by touch, and other general office equipment.
• Ability to handle sensitive and confidential information.
• Ability to communicate information and ideas effectively and clearly, with tact.
• Ability to handle multiple projects with variables subject to change and analyze information rapidly.
• Ability to express ideas clearly using good grammar, language, and terminology.
• Ability to read and comprehend handwritten and typed notes or instructions.
• Ability to type on a computer keyboard in a sitting position for extended periods during the workday.

Schedule

This is a non-exempt position eligible for overtime compensation. Regular office hours are 8:30 a.m. to 5 p.m. PT, Monday through Friday. Ability to work outside of regular office hours, sometimes on short notice, is important.

Pay

The pay range for this position is $56,000 - $98,000. Base compensation may vary based on skills and overall experience. This salary range is based on market location.

Benefits

• Annual discretionary bonus.
• Paid family and medical leave.
• Competitive PTO and remote work options.
• Comprehensive medical, dental, and vision insurance.
• Life, long-term disability, AD&D, EAP, FSA, and voluntary life/ADD/LTC options.
• Generous firm-contributed health savings account.
• Pre-tax transportation/parking plan with a $100 monthly employer subsidy for individuals working 3+ days/week in the office.
• Annual contribution into the employee’s retirement plan.